Director of Business Operations and Auxiliary Services

University of the Virgin Islands

About The Position

The Director, Presidential Budget & Auxiliary Financial Operations is responsible for hands-on budget administration, financial monitoring, forecasting, analysis, and reporting for the Office of the President and designated presidential initiatives. The Director provides the President with timely, accurate financial information and actionable recommendations on expenditure priorities, available resources, financial risks, and cost efficiencies. The Director also monitors and analyzes the financial performance of designated University auxiliary and revenue-generating operations, including the Sports & Fitness Center, cafeteria/dining services, bookstores, fitness and wellness facilities, Innovation Center, MSC, Wild Sage and Brewers Beach-related activities, as applicable. Working with responsible unit leaders and the University’s finance offices, the Director recommends practical strategies to improve revenue, pricing, cost recovery, margins, utilization, and financial sustainability. Day-to-day operation and personnel supervision of these units remain with their designated leaders.

Requirements

Bachelor’s degree in Accounting, Finance, Business Administration (with substantial finance/accounting coursework), or a closely related field.
At least five years of progressively responsible experience in budget management, financial analysis, accounting, or financial planning.
Demonstrated hands-on experience with annual budgets, reconciliations, expense monitoring, budget-to-actual variance analysis, and forecasting.
Ability to prepare financial models, evaluate revenue and cost drivers, and translate financial findings into practical recommendations for senior leadership.
Advanced Microsoft Excel proficiency and experience using financial/ERP reporting systems.
Knowledge of financial controls, documentation, compliance, and sound stewardship of organizational resources.
Strong written and verbal communication, discretion, accuracy, and ability to manage competing deadlines.

Nice To Haves

MBA, MPA, master’s in accounting/finance, or a relevant professional certification (CPA, CMA, CGFM).
Experience with higher education, public-sector, nonprofit, or other complex institutional budgeting.
Experience analyzing auxiliary enterprises, earned-revenue activities, pricing, cost recovery, or business-unit profitability.
Experience building executive dashboards, KPIs, and scenario-based financial recommendations.

Responsibilities

Develop, coordinate, administer, monitor, and reconcile the Office of the President operating budget and budgets for assigned presidential initiatives.
Track actual expenditures, encumbrances, commitments, transfers, and available balances; maintain reliable account-level financial records and supporting documentation.
Prepare annual budgets, periodic forecasts, monthly budget-to-actual reports, variance explanations, and year-end projections.
Evaluate proposed expenditures and resource requests; recommend priorities, funding approaches, cost controls, and corrective actions to the President.
Coordinate with Budget, Accounting, Procurement, and other responsible offices on approvals, reconciliations, financial reporting, and compliance with University policies.
Analyze budgets, revenue streams, expenses, margins, cost recovery, utilization, and financial trends for designated auxiliary and revenue-generating units.
Develop standardized financial performance reports, dashboards, and key performance indicators for each designated operation.
Partner with unit leaders to assess pricing, fees, service utilization, business models, operating costs, and opportunities for new or expanded earned revenue.
Prepare financial projections, break-even analyses, business cases, and scenario analyses for proposed services, events, facility uses, partnerships, and revenue initiatives.
Recommend measurable financial improvement plans and monitor progress with responsible unit leaders; escalate material risks and persistent variances.
Provide financial advisory support without assuming day-to-day operational control, staff supervision, or independent authority to set University-wide policy or approve expenditures outside delegated limits.
Prepare concise financial briefings and decision-support materials for the President, including options, assumptions, costs, benefits, and risks.
Identify opportunities to improve resource allocation, financial processes, controls, reporting timeliness, and operating efficiency.
Support financial planning for presidential priorities and selected business-to-business revenue opportunities in coordination with responsible offices.
Assist with audit inquiries and documentation related to assigned budgets; perform other related financial duties consistent with the position’s scope.