Director of Budget
About The Position
The Facilities Management & Construction Line of Service seeks a Director of Budget to work with the Executive Director, Expense Budget. This role will oversee the daily FM Budget, working collaboratively with other FMC leadership, including the Deputy Commissioner of FMC, and the Office of the Executive Deputy Commissioner. The Director will have primary responsibility for the Facilities Management OTPS Budget team, monitoring a budget of approximately $21+ million, including multiple City, State, and Intracity Funded Budget Codes. The role involves forecasting yearly spending, creating and submitting new budget needs, providing guidance on fiscal management, expense forecasting, and audit coordination. The Director will also be responsible for budget-related policies and procedures for Facilities Management and serve as a liaison between Facilities Management and various agency support services, including Fiscal & Budget Management, the Office of Citywide Procurement, Engineering Audit, and General Counsel.
Requirements
- A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a closely related field, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area. 18 months of this experience must have been in an executive, managerial, administrative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above.
- A baccalaureate degree from an accredited college and four years of professional experience in the areas described in "1" above, including the 18 months of executive, managerial, administrative or supervisory experience, as described in "1" above.
Responsibilities
- Monitoring the Facilities OTPS (non-personnel) budget of about 21+ million dollars, including multiple City, State, and Intracity Funded Budget Codes.
- Working with units to forecast yearly spending, including creating and submitting new needs for budget plans.
- Providing leadership and guidance to all employees responsible for managing the fiscal budget, expense forecasting, coordination of audit activities, and other tasks within the Facilities Management budget team.
- Responsible for all budget-related policies and procedures for Facilities Management.
- Serve as the liaison between Facilities Management and other agency support services including Fiscal & Budget Management, the Office of Citywide Procurement, Engineering Audit, and General Counsel.
- Serve as the primary liaison between Facilities Management Budget and the Office of the Executive Deputy Commissioner.
- Submit expense new needs for the November, January and April Plan. Verify that all written submissions and total amounts requested for each unit's new needs are accurate.
- Acts as a key liaison with Agency offices, Engineering Audits, Audits & Accounts, and Fiscal & Business Management.
- Respond to inquiries from FBM and OMB on behalf of Facilities Management Support Expense Budget Unit.
- Monitor expense budget codes spending and develop management reports to track it accordingly.
- Ensuring payments are processed quickly and accurately, following A&A and EAO guidelines.
- Encumber funds in the appropriate contracts and track that the funds are spent within the fiscal year approved.
- Review and process payments requisition as needed in compliance with Division, Agency and City procedures.
- Review Archibus, to ensure that all work orders are approved and funded.
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What This Job Offers
Job Type
Full-time
Career Level
Manager
