Director of Administrative Operations (Monday - Friday)

Education & Training Resources LLC•Montgomery, AL

11d•Onsite

About The Position

Directs, administers and monitors the Center’s financial and administrative operations, overseeing the following departments and/or functions: finance, accounting, purchasing, property, data integrity, facilities, logistics and maintenance, transportation, health and wellness, food service. Provides strategic leadership, direction, training, and oversight to assigned departments and staff. Serves as a trusted advisor to the Center Director and an active member of the Center’s senior leadership team. May serve as Acting Center Director in the Center Director’s absence. Oversees financial and administrative operations, including budgeting, cost controls, spending, and allocation of resources. Leads internal audit activities and ensures operational readiness and compliance with ETR, DOL, Job Corps, and applicable federal requirements. Oversees key support functions, including finance, purchasing, property, data integrity, facilities, maintenance, logistics, transportation, health and wellness, and food service. Negotiates and manages vendor and partner relationships to support Center operations. Analyzes operational and financial data and prepares reports, strategic plans, remediation plans, and recommendations for Center and Corporate leadership. Provides oversight of purchasing and acquisition activities in accordance with established ETR and Job Corps policies and procedures. Monitors staffing resources, including overtime and on-call utilization, to support operational needs while maintaining compliance with established policies. This job description is not intended to be all-inclusive. Employee may perform other related duties as needed to meet the ongoing needs of the organization.

Requirements

Working knowledge of Federal Acquisition Regulations (FAR), governmental accounting, budgeting, and generally accepted accounting practices and principles.
Demonstrated experience overseeing administrative and operational support functions, including finance, purchasing, facilities, maintenance, property, logistics, health services, and food service.
Strong leadership and management skills with the ability to effectively lead, develop, and support teams across multiple functional areas.
Excellent written and verbal communication, interpersonal, organizational, and problem-solving skills.
Ability to effectively manage multiple priorities, competing demands, and operational challenges in a fast-paced environment.
Proven ability to establish and maintain effective working relationships with government agencies, community partners, contractors, vendors, and other key stakeholders.
Strong analytical skills with the ability to interpret financial and operational data, prepare comprehensive reports, and make sound recommendations.
Demonstrated ability to plan, organize, establish priorities, and coordinate activities across multiple departments.
Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and other business-related technology.
Bachelors Degree in Business Administration or related field.
Minimum of four years of progressively responsible experience in finance, administration, business operations, or a related field, including at least two years in a management or leadership capacity.
Must possess a valid driver’s license with an acceptable driving record.

Responsibilities

Provides strategic leadership, direction, training, and oversight to assigned departments and staff.
Serves as a trusted advisor to the Center Director and an active member of the Center’s senior leadership team.
May serve as Acting Center Director in the Center Director’s absence.
Oversees financial and administrative operations, including budgeting, cost controls, spending, and allocation of resources.
Leads internal audit activities and ensures operational readiness and compliance with ETR, DOL, Job Corps, and applicable federal requirements.
Oversees key support functions, including finance, purchasing, property, data integrity, facilities, maintenance, logistics, transportation, health and wellness, and food service.
Negotiates and manages vendor and partner relationships to support Center operations.
Analyzes operational and financial data and prepares reports, strategic plans, remediation plans, and recommendations for Center and Corporate leadership.
Provides oversight of purchasing and acquisition activities in accordance with established ETR and Job Corps policies and procedures.
Monitors staffing resources, including overtime and on-call utilization, to support operational needs while maintaining compliance with established policies.