Director of Academic and Administrative Services, Chandra Department of Electrical and Computer Engineering in Cockrell School of Engineering

The University of Texas at Austin • Austin, UT

2d • Onsite

About The Position

The Director of Academic and Administrative Services is responsible for advancing the department interests by overseeing all academic, administrative, financial, business, research administration, and human resources functions. This role proactively identifies opportunities for maintaining and increasing operational efficiency, business function agility, and quality of academic services. The Director maintains strong communication ties with other department units (external engagement, and IT services), ECE-relevant organized research units (e.g., Microelectronics Research Center and Wireless Networking and Communications Group), Cockrell School of Engineering, and other relevant university units. The position requires a high degree of initiative, diplomacy, confidentiality, and judgment.

Requirements

• Bachelor's degree in business administration, education, science or a related field
• Eight years of experience in successful academic and administrative management experience in higher education.
• Knowledge of academic and administrative processes supporting a large engineering program, particularly within a public college or university.
• Understanding and ability to converse thoughtfully and intelligently about topics related to engineering, in particular Electrical and Computer Engineering.
• Demonstrated ability to work effectively in a team-oriented environment in all levels of an organization.
• Excellent organizational and communication skills (e.g., verbal, written, and interpersonal).
• Demonstrated ability to think strategically, creatively, and manage details of several concurrent projects.
• Build collaboration and consistently consider new academic development opportunities through partnerships across campus.
• Ability to effectively manage competing priorities and to effectively identify and prioritize work.
• Relevant education and experience may be substituted as appropriate.

Nice To Haves

• Master’s degree in a related field.
• More than eight (8) years demonstrated successful academic and administrative management experience in higher education.
• Knowledge of academic and administrative processes supporting a large engineering program, particularly within a public college or university.
• Understanding and ability to converse thoughtfully and intelligently about topics related to engineering, in particular Electrical and Computer Engineering.
• Relevant professional experience in managing large academic and administrative units serving broad student populations, faculty, and staff populations, with a track record of successful starting and leading new academic programs, strategic restructuring of administrative functions, and developing/implementing strategic plans.
• Experience collaborating with development officers in a higher education environment for growth in innovation areas.
• Experience working with faculty, staff, and students in an academic or higher education environment.

Responsibilities

• Oversee all Academic, Administrative, Financial, Business, and Human Resource functions.
• Act as Department Resource for University, College, and Department Policies, particularly Faculty and Staff Affairs.
• Assist Department Chair with operational, tactical, and strategic planning of a large and complex organization comprised of 800+ employees and a multi-million dollar budget.
• Identify operational needs; design and implement systems for improved administrative productivity and efficiency.
• Oversee and manage budget submissions for staff, faculty, student employee, state operating funds, and oversee related reporting requirements including gifts and endowments.
• Coordinate components of Supplemental Budget and collaborate with Curriculum Coordinators to account for faculty leaves, temporary hires, class coverage.
• Execute and coordinate Faculty Affairs processes including Leaves, Offer Package Process, Appointments, Orientation and Summer Faculty Assignments process.
• Coordinate Faculty Affairs Processes including Reviews (Annual, Post Tenure, 3rd Year), Promotion, PAR and Appointment Preparation, and Faculty Awards.
• Oversee development and implementation of standards for attainment of all ECE academic advising goals and objectives, including goals related to student graduation rates, and student recruitment.
• Act as point person for academic integrity issues for students and faculty in the department.
• Recruit, hire, train staff to ensure a high level of support for Department.
• Provide professional development and growth opportunities for staff.
• Coordinate yearly staff evaluation process, make merit and additional compensation recommendations.
• Oversee space allocation.
• Co-facilitate assessment and accreditation process for the department and oversee course management and course enrollment via membership on the ECE Curriculum Committee.
• Collaborate with Director of External Engagement to develop partnerships with corporations, private foundations, national engineering organizations/societies, and federal/state agencies to secure external funding to support ECE programs.
• Serve as department Workday Administrator and oversee Cost Center Management functions.
• Oversee Dept Electronic Office, review transactions and compliance for approval.
• Respond to Legal/Discovery/Subpoena Requests, Produce Administrative Reports, Maintain Department Official Records.
• Perform other functions as assigned.

Benefits

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas, a defined benefit retirement plan, with 8.25% employer matching funds
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID card
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

What This Job Offers

• Job Type: Full-time
• Career Level: Director