Director-Land Records

Tallgrass • Lakewood, CO

6d • Onsite

About The Position

Primary purpose: To manage the organization and access to all Land & ROW documentation including easements, rights-of-way, leases, permits, licenses and deeds for pipelines, facilities, natural gas storage, and Carbon Capture, Utilization, and Storage (“CCUS”), and all activities associated with the analysis, maintenance, data entry, document imaging, rental obligations & payment processing, and field disbursement payments for these agreements. Assist in departmental budgeting, invoice processing, and financial reporting.

Requirements

• Bachelor’s degree from an accredited institution in Business, Engineering, or a related discipline.
• A minimum of fifteen (15) years’ experience with right-of-way (preferably pipeline) responsibilities in the energy sector.
• A minimum of ten (10) years with direct people management.
• Knowledge of real property law, business law, budgeting & financial management, commodity pricing, title examination standards and procedures, agricultural and ranching practices and general pipeline construction, operation and maintenance activity.
• Knowledge of engineering terminology, drawings and maps.
• Knowledge of applicable federal, state, tribal and local governmental laws and regulations relative to acquisition, maintenance and management of right-of-way property interests.
• Knowledge of applicable standards for title sufficiency documentation, division orders, typical pipeline and facility construction, project accounting and tracking, etc.
• Knowledge of land related-software applications.
• Expert proficiency level in MS Office applications that may include but are not limited to Excel, OneDrive, OneNote, Word, PowerPoint and Outlook.
• Must possess and maintain a valid driver’s license and a driving record satisfactory to the company and its insurers (for travel).
• Must possess and maintain valid authorization as a notary public for the state within which the job is located.
• Must be a highly motivated individual that requires minimal supervision to accomplish goals.
• Strong written and oral communication skills.
• Strong interpersonal skills necessary to work with superiors, peers and subordinates including supervision of independent land contractors.
• Must be able to perform all essential and marginal functions of the job.
• Must be able to work with a team, take direction from management, adhere to required work schedules, focus attention on details and follow work rules.
• Ability to successfully perform multiple tasks with strict deadlines.
• Ability to organize and prioritize daily work.

Nice To Haves

• Advanced degree from an accredited institution in Business, Engineering or a related discipline.

Responsibilities

• Lead, plan, organize and supervise Land Records activities and staff; assist in developing and implementing land records management and related department processes and procedures.
• Participate in, coordinate and supervise the analysis, maintenance, data input, document imaging, payments and administration of property rights and interests for all easements, leasehold, fee interests, licenses and permits.
• In addition to traditional land and right of way management processes and procedures, successful applicant shall manage, oversee, and supervise land records, payments, and division orders for various CCUS projects.
• Document, report and track the issuance and payment status of all checks drawn on the field disbursement accounts.
• Coordinate with Accounts Payable and Treasury to ensure timely and accurate reporting of checks in compliance with internal controls.
• Process vendor invoices for accuracy, record keeping and payment.
• Determines training requirements for staff and develops training materials related to land records software.
• Prepare yearly Land & ROW expense, capital, and rental budgets for the department.
• Review quarterly forecasts and actuals, revise budgets as necessary, and report to stakeholders as appropriate.
• Manage personnel related matters, including providing performance-based feedback, providing support, and completing administrative paperwork as needed.
• Report current performance and realistic future projections to the Vice President, Land and Right of Way, regarding any issues impacting performance and make recommendations to address problems.
• Oversee, review, analyze and reconcile complex records inquiries as they occur.
• Oversee, review, research, and respond to inquiries from government agencies, landowners, and internal customers/stakeholders.
• Promote and foster a positive open work environment, systems approach, and disciplined execution of all assigned tasks.
• Manage projects associated with acquisitions and divestitures as they relate to Land Records.
• Responsible for professional and technical activities associated with land records.
• Provide reporting from the Land electronic databases as needed.
• Deal with a wide variety of people with tact, courtesy, and professionalism.
• Speak clearly, both in person and by telephone, using a high level of verbal skills and listen carefully.
• Maintain a regular, dependable attendance and a consistently high level of performance.
• Will work non-traditional hours as needed.
• Maintain a high regard for personal safety, for the safety of company assets and employees, and the general public.
• Other daily, weekly, monthly or special project duties as identified and defined.
• Other duties as assigned.

Benefits

• The successful candidate will be required to clear a drug screen and a complete background check, including credit report for certain positions, after an offer has been extended and prior to being employed.

What This Job Offers

• Job Type: Full-time
• Career Level: Director