Director for Space Operations, Strategy & Planning: Tickle College of Engineering - UTK

University of Tennessee•Knoxville, TN

1d•Onsite

About The Position

The Tickle College of Engineering (TCE) is creating the position of Director for Space Operations, Strategy and Planning. The position will report to TCE Associate Dean for Research. The Tickle College of Engineering is distributed in 15 buildings supporting directly 15% of UTK’s undergraduate and graduate enrollment, 14% of the tenure-line faculty, and about 50% of the funded research for UTK. This position strategically conceptualizes solutions for space allocation planning and operations while overseeing building operations, including optimization of space usage, requests for new space, and managing the college portion of the annual space inventory, along with supervising space renovations from the cost estimate through design and construction to occupancy/move-in. These renovations are complex as they often involve STEM instructional and research laboratories with several million dollars of projects active annually. At the same time, the position serves as the key point of contact and leadership for the College when resolving building maintenance, repairs, outages and facilities emergencies. The position provides primary analysis for advising the College leadership concerning strategic decisions related to advancing capital projects, renovations and/or decommissioning of spaces to effectively support the missions and strategic goals of the College. The position also serves as liaison for the College and as a collaborative decision-maker with the Provost’s Office, Office of Research Innovation & Economic Development, Facilities Services, UTK Space Committee, UT System Department of Capital Projects, contractors and architects with respect to all space maintenance, renovations, operations, strategy and planning at the University. Consequently, this position works across its responsibilities simultaneously with well over 100 positions distributed throughout UTK Academic Affairs and Facilities Services, plus external architectural, engineering and construction partners.

Requirements

Bachelor’s degree in Engineering, Architecture, Technical Design, Building/Construction Management, or related fields.
Minimum of eight years of experience in one or more aspects of space management, space planning, building maintenance, or renovation and construction management.
Strong written and oral communication skills.
Detail oriented.
Ability to understand building/room types and uses, space management procedures, and priorities in higher education possibly based on experience in other settings.
Ability to work effectively with faculty, departmental administrators, and college leadership.
Ability to work effectively with Facilities Services personnel from unit leaders to white-collar managers to field-deployed superintendents and foremen plus their supervisees so as to be able to represent and resolve space operations, renovation, construction and planning needs effectively.
Ability to advise, report and/or manage renovation and construction timetables and budgets.
Ability to resolve renovation/repair/construction conflicts involving all stakeholders.
Strong budget management skills.
Strong skills with Microsoft Office suite, especially Excel.
Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment-based visa status.

Nice To Haves

Master’s degree in Engineering, Architecture, Technical Design, Building/Construction Management, or related fields.
Greater than ten years of experience in the above-mentioned roles.
At least four years of experience at a higher education institution.
Experience with strategic planning related to space and facilities problems, including experience in a leadership role.
Experience dealing with university or college administrators.
Ability to focus on serving faculty/departments/college in a collaborative manner
Peacemaking skills
Ability to be self-motivated
High level of confidence
Very strong skills with graphics packages, presentation software, and web-based applications related to space and facilities

Responsibilities

Strategically conceptualizes solutions for the long-term and large-scale space needs, challenges and plans in the context of both the College and University strategic plans while creating example processes, solutions and outcomes that other academic colleges and university units can use, preferably in a collaborative manner.
Collaborates with college Finance & Administration and departmental business offices to develop and complete the annual Space Survey.
Manages the planning and completion with colleges, departments, and Facilities Services for renovations of college-controlled and department-allocated spaces, including laboratories, studios, offices, classrooms, instructional labs, and storage areas.
Manages facilities in conjunction with UT Capital Projects, colleges, departments, and consultants to develop programming, DB-70 funding requests, and detailed design for major renovations and new capital construction projects.
Determines feasibility and responsibility of funding renovations of college-controlled and department-allocated spaces and makes recommendations to the Assistant Dean of Finance & Administration.
Leads and manages the involvement of college constituencies during capital project construction.
Acts as a coordinator/leader between college/department stakeholders, project managers and consultants/contractors for renovations or local construction projects.
Leads stakeholders in planning for pre- or post-renovation/construction moves, as well as helping with documentation and resolution of problems detected during the project warranty period.
Assists Facilities Services and departments in scheduling utility or access outages so that critical research and teaching operations experience minimal interruption.
Leads the college response to damaging events, such as unscheduled power outages, water leaks and storm damage, inspecting damage as appropriate while providing information and leadership to Facilities Services and stakeholders to assist with recovery and return to normal operations.
Provides guidance to departments to submit insurance claims to Risk Management.
Coordinates with Facilities Services the response to daily issues regarding building functioning and maintenance.
Reviews and approves building access and key requests for several key TCE-related buildings including Zeanah, SERF, Perkins, Senter Hall and ERA.
Researches best practices for space usage and leads efforts, in partnership with stakeholders, to implement these practices.
Conducts studies about space utilization and provides recommendations for assessing and improving efficiency for the College.
Receives and manages requests for space from departments, consulting with college administrators and making effective decisions related to approval or denial of these requests.
Meets with department heads and unit directors, faculty and staff to determine the extent of space needs for both the present and for the next several years, while working to identify opportunities for sharing and synergy with respect to space.
Develops and implements space-related decisions to serve these needs in the context of the priorities of the Dean and the College’s strategic plan.
Leads the development of a culture around space that supports space-related decisions to help with achievement of College strategic plans.
Represents and articulates the space and facilities needs for the College during periodic strategic planning and/or campus master-planning activities by the University.
Projects future space, infrastructure, and classroom technology needs based on institutional goals and capacity demands for the College.
Analyzes academic space and infrastructure needs and priorities in the context of college-level and campus-level strategic and master plans.
Represents the College in meetings of the UTK Space Committee and other appropriate committees such as the UTK Classroom Upgrade Committee or a Campus Master Planning Committee.
Collaborates with the Provost’s Office, Office of Research Innovation & Economic Development, and Facilities Services to conceptualize, design and realize campus plans for creating, renovating and maintaining the infrastructure and buildings to achieve UTK research goals.
Coordinates equipment and materials storage for both colleges, including annual space reviews to eliminate unneeded items to improve space usage.