Director for Option III Program Advising & Admissions

The University of Texas at Austin-posted 4 days ago
Full-time • Director
Onsite • Austin, UT
5,001-10,000 employees
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The Director for Option III Program Advising & Admissions will be responsible for directing program advising and admissions for prospective and current graduate students in the Option III programs and for supervising program coordinator(s) on program recruitment, advising, and admission. This position will report directly to the Associate Dean for Student Services and closely partner with internal stakeholders, especially with the Graduate Advisor, Assistant Dean for Graduate and Doctoral Programs, and Option III program directors, including the Director of Post-Master’s Doctor of Nursing Practice Program.

  • Program Advising & Administration Collaboratively partner with Office of Student Services teammates to develop, maintain , and strengthen programs and services for graduate students, especially for Option III program students.
  • Proactively inform the Associate Dean for Student Services, Graduate Advisor, and program directors on student issues, cases, and progression.
  • Closely coordinate with the Graduate Advisor, Assistant Dean for Graduate and Doctoral Programs, Option III program directors, Associate Dean for Student Services, Program Faculty Directors, and the Communications Department on recruitment and brand marketing strategies and tactics, including: p urchasing ads; k eeping content organized; a ttending conferences for recruitment; s etting up meetings with the chair and the communications team; Driving tasks that are deadline-oriented.
  • Oversee Option III program administration, including: t racking student tuition and other UT required fees; c reating bills/invoices and monitoring payments and balances; u pdating payment deadlines and institute promissory notes when needed; c laiming wire transfers of student funds; r egistering students for classes in Option III program code courses; l iaising with financial aid office on behalf of student aid; p rocessing and approving student professional development requests
  • Consistently maintain a timeline, standard operating procedures, and strategic initiatives documentation for the Option III Program Advising & Admissions unit.
  • Ensure that core/key processes and procedures for programs and services for graduate students are accurately and timely documented.
  • Assist graduate students with the registration process, advice on program policies and procedures, and connecting to available resources, including the Graduate Advisor and Office of Student Service teammates.
  • Provide students with in-depth information and clarification of institutional and graduate program rules and regulations.
  • Assist Graduate Advisor with: preparing and submitting petitions, nominations, and official letters; maintaining information about the graduate programs for the graduate catalog, graduate handbook, and other reports or documents; m aintaining accurate and complete files and process required paperwork for prospective, incoming, and current graduate students and alumni, including program milestones, programs of work, and graduation.
  • Ensure students are provided with accurate information in a timely fashion
  • Train and cross-train program coordinators and Office of Student Services teammates to share information and processes to ensure sustainability and quality of programs and services by documenting unit timelines, standard operating procedures, strategic initiatives , and success metrics.
  • Admissions & Recruitment Coordinate all administrative components of recruitment; p roactively collaborate with Graduate Advisor and program heads to develop recruitment strategies: p lan, organize, and execute recruiting efforts and events, including virtual and in-person recruitment events and information sessions, in coordination with the non-option III team to maximize recruiting efforts across all School of Nursing graduate programs.
  • Communicate with prospective Option III students to convey the various admission and program requirements, degree programs, deadlines, and funding opportunities.
  • Coordinate all administrative components of graduate admissions, progression, fellowships, and student facing activities: m anage the application file screening, review, and decisions process; c ommunicate with applicants from admission to enrollment; f acilitate the review of completed applicant files during the Graduate Admission and Progression Committee meetings where admission decisions are made.
  • Provide information and guidance to applicants and current students on: admission requirements and admission procedures; program/degree requirements; Un iversity, Graduate School, and School of Nursing policies and regulations, including progression policies and compliance.
  • Oversee the coordinating of Option III events, including recruitment events.
  • Ensure smooth student life-cycle transitions from prospective to applicant and from applicant to enrolled.
  • Coordinate with the non- Option III team members to plan and participate in new student orientations, including connecting students to Office of Student Services staff, programs, and services for students.
  • Coordinate the updating of webpages, brochures and public materials for the graduate programs
  • Student Events/Activities Provide staffing support at Office of Student Services activities (e.g., Commencement and Graduation, Light the Lamp/White Coat Ceremony, Welcome/Back-to-School, Gone to Texas/Nursing)
  • Communicate and collaborate with staff, administrators, and faculty working on non- Option III (Alternative Entry Masters, Master of Science, Doctor of Philosophy) graduate programs and services as needed.
  • Bachelor’s degree in higher education administration, education, business, or healthcare and at least 5 years of experience working in a higher education, education, business administration, or healthcare setting.
  • Demonstration of outstanding teamwork and collaboration skills and attributes
  • Outstanding interpersonal, organizational, and communication skills and professional demeanor.
  • Ability to operate creatively, collegially, and effectively in a complex academic and business environment across all levels, including students, staff, faculty, and administrators.
  • Experience working with Microsoft Office, especially Excel and PowerPoint.
  • Advanced degree in higher education administration, education, business, or healthcare or at least 10 years of experience working in a higher education, education, business administration, or healthcare setting.
  • Experience with Option III recruitment, admissions, and program admissions, especially for a school of nursing.
  • Experience in The University of Texas systems, policies, and procedures pertaining to program advising, recruitment, and admissions.
  • Experience training, developing, and supervising staff.
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