Director, Financial Operations

Georgetown University

5d•$80,429 - $157,239•Hybrid

About The Position

The School of Continuing Studies (SCS) seeks to foster a collaborative, innovative, and student-first culture shaped by Georgetown’s Jesuit heritage and values. SCS endeavors to be a center of innovation and growth within the University by introducing academic programs that respond to emerging and evolving needs in the economy and society. When you join our team at SCS, you become part of a thriving ecosystem of staff and faculty committed to inspiring students to seek something greater in their lives and careers. This position is responsible for all aspects of the SCS budget and financial operations. This is a key position on the SCS Finance Team, reporting directly to the School’s Senior Finance Director. This position serves as the Deputy Senior Business Manager (DSBM) and is the lead finance and business partner that leads and executes all financial aspects of their school's daily operations. Responsibilities include oversight of financial operations, management of actual financial performance, and research expenditures and other activities directed by the SBM for their school. The DSBM will work directly with procurement and expense analysts (or accountants), serving as a liaison between the Office of the CFO and their school. Under the supervision of the Senior Finance Director, SCS, this position is responsible for developing, managing, and monitoring the financial plan, budget, expenditures, and year end projections for SCS. This position will provide a broad range of customer service, operational, and financial support by servicing as a cost center manager and financial reporter. This position will complete various analyses and resolve problems involving financial, administrative and policy matters affecting SCS. This position serves as a resource to the SCS community on financial matters, including University and Main Campus financial policies and procedures. This position will accurately anticipate or identify needs, troubleshoot issues, and execute effective resolutions timely and in compliance with policies and procedures implemented by OCFO. This position must maintain a thorough understanding of the GMS chart of account fields, values, definitions, and how they are interrelated. All SCS staff are required to participate in Commencement events and related ceremonies, such as Tropaia. As the designated Department Financial Manager for Sponsored Project, the employee is responsible for financial management of the sponsored project to ensure compliance with sponsor's requirements and University's policies and procedures. Within 30 days after the close of the month (generally the 8th business day after the end of the month), the duties to be performed by the employee include, but not limited to: Review and reconcile expenses on the Center Status Reports to ensure that the expenses are a) allowable by the sponsor for the project, b) allocable to the project, c) reasonable and necessary, d) supported by required documents, and e) within the budgeted amounts; Review salary distributions to ensure that they reasonably reflect employees' level of effort on project. Review associated fringe benefits for accuracy; Review the commitments of key personnel, to ensure the costs reasonably reflect the level of effort committed to the sponsors as part of proposal and notify OSP/OSR of significant variances Review the calculation of indirect cost recovery to ensure accuracy Process all corrections and adjustments within 90 days of when the charge initially posts to the financial system (posted date for non-payroll and pay period end date for payroll transactions) and ensure corrections and adjustments are reviewed and approved according to the signature authority policy and supported by appropriate documents Complete the Financial Status Report (FSR) worksheets timely and accurately Ensure that payments to subrecipients are reviewed and processed in a timely manner Work Interactions The position has regular interactions with the Office of the Provost, including the HCM Team, various departments under the Office of the Chief Financial Officer, and stakeholders across SCS. This position will provide a broad range of customer service, operational, and financial support by serving as a cost center manager and financial reporter. In accordance with University policies and procedures, this position will work with teams across the University to review all financial transactions, including requisitions, contracts, purchase orders, supplier invoices and expense reports, including ProCard reconciliations. This position is responsible for researching issues and serving as a resource to the SCS community. Under the supervision of the Senior Finance Director, SCS, this position provides support to the Dean, associate and assistant deans, directors, and program managers of the School of Continuing Studies by implementing and managing the processes indicated above, advising on financial and operational matters, creating and managing the entire budget lifecycle, creating routine and ad-hoc financial reporting, processing financial documentation, and answering budgetary and procedural questions.

Requirements

Master’s degree. A Bachelor’s degree plus substantial experience in closely related fields may substitute for a Master’s degree.
5-7 years' progressive work experience financial analysis and budgeting in a sophisticated office environment.
Enrollment and financial planning experience.
Revenue and expenditure analysis experience.
Relevant financial acumen (budgeting, transactional support, revenue-generating activities, chart of accounts, journals, requisitions, purchase orders, procurement, and travel).
Must be a subject matter expert in at least several of these functions.
Understanding of accounting principles.
Ability to build and utilize financial reports.
Advanced business analytics skills.
Ability to support the establishment and management of budgets of between $10M and $50M.
Prior experience working with complex teams.
Strong communications and customer service skills.
Ability to engage regularly with internal and external stakeholders, including unit leads and administrators across the institution.
Ability to engage in an efficient and professional manner.
Strong organizational and time management skills; proficiency managing and prioritizing multiple tasks.
Ability to work with a variety of financial systems, with prior experience preferred in Workday, Adaptive, Salesforce, and Cognos.
Ability to interpret the strategic goals and plan for assigned units.
Prior experience with complex financial and longitudinal planning and financial forecasting.
Adaptability and flexibility.
Attention to detail.
Ability to triage and solve complex challenges and requests.
Ability to engage internal and external stakeholders.
Excellent customer service, including interpersonal, oral, and written communication skills.
Proficiency in the Microsoft Office suite, with a mastery of excel and experience with managing and analyzing large volumes of data.
Strong analytical ability.
Service oriented, professional demeanor and a team orientation is required; i.e. avoiding “that’s not my job”.
Ability to work well under pressure, in a high paced environment, and have a sense of humor.
Strong time management skills, with the ability to prioritize work and multi-tasking to meet deadlines.
Ability to think outside the box and to solve problems creatively.

Nice To Haves

Master’s degree in accounting, Data Analytics, Systems Science, or Business preferred.
Professional accounting qualification desirable.
Experience in higher education financial administration.

Responsibilities

Oversight of financial operations, management of actual financial performance, and research expenditures and other activities directed by the SBM for their school.
Serving as a liaison between the Office of the CFO and their school.
Developing, managing, and monitoring the financial plan, budget, expenditures, and year end projections for SCS.
Providing a broad range of customer service, operational, and financial support by servicing as a cost center manager and financial reporter.
Completing various analyses and resolving problems involving financial, administrative and policy matters affecting SCS.
Serving as a resource to the SCS community on financial matters, including University and Main Campus financial policies and procedures.
Accurately anticipating or identifying needs, troubleshooting issues, and executing effective resolutions timely and in compliance with policies and procedures implemented by OCFO.
Maintaining a thorough understanding of the GMS chart of account fields, values, definitions, and how they are interrelated.
Participating in Commencement events and related ceremonies, such as Tropaia.
Financial management of sponsored projects to ensure compliance with sponsor's requirements and University's policies and procedures.
Reviewing and reconciling expenses on the Center Status Reports.
Reviewing salary distributions to ensure that they reasonably reflect employees' level of effort on project.
Reviewing associated fringe benefits for accuracy.
Reviewing the commitments of key personnel, to ensure the costs reasonably reflect the level of effort committed to the sponsors as part of proposal and notify OSP/OSR of significant variances.
Reviewing the calculation of indirect cost recovery to ensure accuracy.
Processing all corrections and adjustments within 90 days of when the charge initially posts to the financial system.
Completing the Financial Status Report (FSR) worksheets timely and accurately.
Ensuring that payments to subrecipients are reviewed and processed in a timely manner.
Working with teams across the University to review all financial transactions, including requisitions, contracts, purchase orders, supplier invoices and expense reports, including ProCard reconciliations.
Researching issues and serving as a resource to the SCS community.
Providing support to the Dean, associate and assistant deans, directors, and program managers of the School of Continuing Studies by implementing and managing processes, advising on financial and operational matters, creating and managing the entire budget lifecycle, creating routine and ad-hoc financial reporting, processing financial documentation, and answering budgetary and procedural questions.