Director-Contracting and Purchasing

Presbyterian Healthcare Services•Reverend Hugh Cooper Administrative Center, TX

3d•Onsite

About The Position

Responsible for the leadership and direction of PHS purchased services and non-clinical supplies; supplier selection and rationalization; contract negotiations; contracting and contract management; supplier certification and performance management; procurement requisitioning; supplies and services formularies; purchasing; and enforcement of PHS Purchasing, Contracting, and Authorization Policies; as well as optimizing labor and technology resources to provide the highest-valued, customer-focused value analysis and procurement services to the PHS business units served.

Requirements

Bachelor's degree
7+ years progressive experience in healthcare supply chain leadership

Responsibilities

Develop Contracting and Purchasing strategic plan with long-term vision, goals, and objectives; and a business plan with initiatives and tactics to achieve the vision.
Stay abreast of industry best practices and trends and incorporate applicable aspects in to the Contracting and Purchasing strategy and business plan.
Provide leadership and direction to Contracting & Purchasing staff with an emphasis on talent development, teamwork, and job satisfaction (Strive); conduct annual evaluations and development planning; lead recruitment, hiring, promotion/demotion, disciplinary counseling, and termination or reassignment activities.
Organize staff and resources to execute initiatives and tactics effectively and efficiently, and monitor and report progress; elevate issues and concerns timely.
Manage all staff scheduling and assignments to ensure all work functions and requirements are completed effectively and at the highest standards.
Lead the value analysis support structure and ensure the value analysis process is followed and optimized; provide guidance and support to VAT chairs; and support VASC Chair in leading and improving the VA program activities and outputs.
Oversee management of the Opportunity Tracking Report (OTR) and the tracking and reporting of savings and expense increases by GL account, cost center, and facility; and support annual budgeting process using the OTR information.
Lead efforts to integrate the Value Analysis program and efforts with the efforts of the Integrated Care Solutions team, and the management of the clinical supply chain and physician communications and interactions.
Oversee the enforcement of the contracting playbook, lead interactions/communications with Legal Counsel, optimize use of contract repository and workflow system, and optimize the Contract Calendar to smooth contract expiration workload.
Lead and manage the Supplier credentialing program, and enforcement of supplier representative control policies and procedures.
Actively support the management of the GPO relationships and optimization of GPO services and contract portfolios.
Lead and manage efforts to optimize the ERP/MMIS features and functions, and ensure ongoing data integrity with the Item Master File; coordinate with IT and AO to ensure interfaces and data extracts meet objectives.
Collaborate with Accounts Payable leadership to optimize the procure-to-pay process, ensure timely and accurate payment of invoices, increase the volume of payment terms discounts received/taken, and support management and accuracy of the Vendor Master File.
Lead research and drill-down for supplies and services expenses that are over budget for GL account and/or for specific cost centers, and unusual usage patterns and trends; and formulate plan to address issues and improve performance.
Ensure 100% compliance with all Federal and State healthcare regulations, TJC standards, and PHS Policies and Procedures.
Support Supply Chain s emergency/disaster preparedness and response, and actively participate in the PHS Hospital Incident Command System (HICS) efforts, as needed.
Lead the development and management of Supply Chain Formularies and their enforcement; and provide leadership for addressing back-orders, stock-outs, substitutes, trials, conversions, and recalls.
Proactively evaluate PHS supplies, services, and equipment usage trends and recommend operational process improvements.
Develop education and communications plans for all user-departments and key stakeholders to ensure compliance with Supply Chain Policies and Procedures and to improve customer satisfaction
Develop annual department operational and capital budgets, and manage Logistics operations to meet/exceed approved budgets
Other tasks as assigned