Director Business Operations - Translational Neuroscience

UTMB•Galveston, TX

About The Position

The Director, Business Operations is responsible for administrative, financial, and people-management matters in the Translational Neuroscience department/division/area. The role responds to complex decisions with minimal direction, addresses issues that affect operations, coordinates and implements departmental financial process-improvement initiatives, and serves as a liaison to Finance leaders and Institutional Department Leads. The Director manages staff activities and development, oversees budgetary information and financial accountability, and ensures compliance with applicable state, university, and external funding agency guidelines. The position supports operational and strategic planning, financial reporting and account reconciliation, research mission growth, resource planning, organizational changes, and emergency operations planning. It also serves as a resource to academic leadership and as a liaison to university and external units.

Requirements

Bachelor’s degree or equivalent years of experience in a related area, plus six years of directly related experience.
Directly related professional experience may substitute for the stated educational requirement on a year-for-year basis; this substitution does not replace or count toward the separately required six years of experience.
Excellent communication and interpersonal skills, with a high degree of professionalism.
Ability to work with physicians, researchers, and university leadership.
Strong analytical skills and a proactive approach to problem resolution.
Ability to plan, organize, set goals, and accomplish them.
Supervisory and management skills to effectively direct support staff.
Facilitation, coaching, mentoring, and feedback skills.
Excellent decision-making skills.

Nice To Haves

Master’s degree.
Business and management experience.

Responsibilities

Manage the daily activities of staff in the area.
Ensure employees follow UTMB policies and procedures and policies specific to the Academic Enterprise.
Support staff development, including potentially creating formal training and development programs.
Provide financial accountability and ensure compliance with state, university, and external funding agency guidelines by overseeing budgetary information.
Ensure staff understand award types, grant terms and conditions, grant administration, and research grant funding sources and practices.
Respond to financial inquiries and budget variance reports from the Provost’s Office.
Perform monthly departmental account reconciliations against Hyperion reports from the Provost’s Office.
Assist with operational decisions and develop and implement strategic long- and short-term plans to support fiscal growth, solvency, and accountability.
Collaborate with the Academic Enterprise and Institutional areas and respond to inquiries and action items to ensure business practices, standards, and timelines are met.
Develop operational plans that may support growth of the research mission and maximize resources.
Identify and evaluate needs for equipment, supplies, communication services, and information services across program areas.
Potentially oversee transitional activities related to organizational and procedural changes.
Serve as a resource to the dean, department chairs, and administration, and as a liaison to university and external units.
Assist management with implementing organizational decisions, including generating customized reports or written statements.
Support emergency operations planning and participate in the leadership emergency team during planning and active events.
Adhere to internal controls and reporting structure.
Perform related duties as required.