Director - Administrative Operations

The Florida Bar•Tallahassee, FL

5d•Onsite

About The Position

Directs and supervises the activities of the facilities management department and mailroom operations; project management of large facility repairs or capital projects and assists with and/or coordinates administrative procurements. This position is in an in-office position, located in Tallahassee, Florida and is not a remote position.

Requirements

Bachelor's Degree in Business Administration, Real Estate or Property Management or some related field. Appropriate related work experience may substitute for the degree on a year-for-year basis.
Six (6) years of relevant work experience to include experience in project or facilities management; safety and security; procurement; contract/vendor management and at least two (2) years of supervising, hiring and training.
Valid FL driver’s license.
Knowledge of: Facilities management and operations, purchasing, procurement and contract administration, Project planning and scheduling, Security and safety procedures, Disaster planning, Tenant relations
Skilled in: Property & Property Improvement Project Management, Supervising and managing staff, Vendor and contract management, Budget development and management
Ability to: Prioritize, plan and coordinate workload, Interpret policies and procedures, Develop procedures, Communicate effectively and professionally, in both verbal and written, Establish and maintain effective working relationships, Tactfully manage difficult situations, Use discretion and independent judgment, Maintain confidentiality
Work outside of normal business hours
Lift up to 100 lbs., be able to bend, stand and walk for long periods of time
Sit for long periods of time, hear and converse over the telephone, and key/work frequently on a computer

Responsibilities

Establishes priorities and oversees the Facility, Grounds & Security, Print Shop and the Mailroom departments and staff.
Serves as project manager for significant facility repairs, renovations or other capital improvement projects. This includes developing and monitoring project plans.
Assists direct reports with staffing requirements such as hires, onboarding, training, evaluations and terminations.
Establishes and coordinates the overall Security Plan for all facilities.
Assists Division Director and HR with Safety and Workers Compensation mitigation efforts.
Maintains and updates the disaster recovery plan. Which includes periodic exercises to ensure team members are prepared.
Assists with leasing activities, serves as liaison with tenants and assists branch offices with landlord/leasing issues or concerns.
Assists with the property and business insurance policies and claims and other administrative management duties as assigned.