Director Administration

Phdmc•Dayton, OH

About The Position

Under the direction of the Health Commissioner, the Director of Administration is responsible for overseeing the agency’s financial and administrative operations. This position requires collaboration and partnering with the Executive Team to develop and implement strategies to support programs and services across the agency. Additionally, the Director of Administration will develop financial and operational strategies and metrics tied to the ongoing development of monitoring of control systems designed to preserve assets, reduce costs, and generate revenue. The Board of Health is to be informed on all operational strategies and financial position of Public Health.

Requirements

Master’s degree with 10+ years in Business Administration, Finance, Accounting, or closely related field.
Seven years of experience in Senior Management or leadership, partnering with executive staff, resulting in the development and implementation of financial management strategies in public or private sector business administration.
Three years of experience in Budget Development and Management.
Three years of Personnel Management experience, and commitment to professional development of staff.
Experience creating and driving analytic framework for planning and managing fiscal operations and programs.
Excellent oral, written, and interpersonal skills.
Must possess skills in the Core Competencies for Public Health Professionals including Analytical/Assessment, Policy Development/Program Planning, Communication, Cultural Competency, Community Dimensions of Practice, Public Health Sciences, Financial Planning and Management, and Leadership and Systems Thinking.
Understands and acknowledges that Public Health - Dayton & Montgomery County uses evidence-based and evidence-informed public health practices based on scientific research including health promotion theory and practice, environmental health measures, and communicable disease control measures including vaccination, isolation, and quarantine practices, and medicine for treatment and prevention of disease, among others.
Understands and acknowledges the use of tobacco or nicotine products in any form including replacement therapy products and prescription medications used to treat smoking addiction for anyone hired after January 1, 2014, is prohibited.
Applicants who declare use of nicotine/tobacco in any form including replacement therapy products and prescription medications used to treat smoking addiction on the PHDMC Application for Employment or addendum thereto, shall not be considered for employment.
Applicants who do not support and promote Public Health evidence-based and evidence-informed public health practices shall not be considered for a position with Public Health.

Nice To Haves

Certified Public Accountant or Certified Management Accountant.
Experience working with budgets, human resources, and facilities.
Grant writing and management of report writing experience.
Understanding of Montgomery County’s budgetary processes and the Human Services Levy.

Responsibilities

Manages a team of five direct reports responsible for developing, implementing, and administering programs and services related to Accounting, Budgeting, Human Resources, and Administrative Services (Information Distribution Receiving Center, Information Technology, Facilities Management, Purchasing, and Vital Statistics).
Directs the implementation of approved objectives, policies/programs, and provides administrative leadership to members of the Office’s management team.
Participates in key decisions as a member of the Executive Team and assist with formulating the organization’s strategic planning and direction.
Formulates and recommends objectives and policies for the development and management of the Office.
Ensures compliance with local, state, and federal laws.
Plans and administers agency’s fiscal programs.
Interacts and maintains strong collaboration with members of the management team.
Implements operational best practices.
Works with Office Directors on development of Office budgets.
Reviews budget and expenditure reports to ensure expenses do not exceed budgeted levels/revenues.
Monitors and reports on the financial operations of the agency to the Commissioner, Executive Team, and the Board of Health.
Ensures compliance with all aspects of the County’s budgetary processes, including the Human Services Levy.
Monitors cash balances and cash forecasts.
Represents the agency with other local, state, and federal fiscal officers.
Serves as the key point of contact for the Human Services Levy.
Oversees budget and expenditure reports.
Prepares annual reports.
Prepares and presents various financial, Human Services Levy and other presentations for various audiences (i.e., Public Health Staff, Board of Health, Levy Community Review Teams, Community Stakeholders, etc.) in a clear and concise manner.
Actively supports agency initiatives and fosters an environment of diversity, equity, belonging, and inclusion.
Promotes employee engagement on all levels.
Serves on various internal/external committees.
Provides support and consultation to the Health Commissioner.
Provides duty coverage when needed.
Required to play an active role during a public health emergency, crisis, outbreak, incident, or event in which the Health Commissioner deems additional personnel resources are warranted. This may include changes in responsibilities and working locations/hours.
Completion of Incident Command System 100 and National Incident Management System 700 courses within 90 days of hire.
Valid State of Ohio driver’s license and insurance on any personal vehicle that will be used for work.