Director, Accounts Payable

St. Luke's University Health Network•Allentown, PA

2d•Onsite

About The Position

The Director, Accounts Payable is responsible for managing the St. Luke’s Health Network Centralized Accounts Payable department. Major responsibilities include Co-Coordinator Procure to Pay/Integrated Work Group, Federal and State tax reporting, implementing controls and procedures that ensure disbursements are processed according to internal policies and regulations, maintain operations to ensure cash flow and discount optimization and audits vendor statements to ensure problems are resolved and staff’s work is current.

Requirements

Experience working within a large corporate level Accounts Payable department and ERP Systems platform (preferably Workday) is required.
Strong technology skills, ability to work with multiple systems, and proficient in Excel.
Prior management experience required.

Nice To Haves

MBA Preferred.
Understanding process flow of automatic purchase order/invoice matching system preferred.
Proven background of quality improvement focused work required.

Responsibilities

Manages daily operations of centralized Accounts Payable operation.
Provides leadership, coaching, mentoring and performance management of team members.
Develop and implement controls and procedures to ensure disbursements are processed according to internal policies, procedures, and regulatory guidelines.
Oversee Workday ERP and other system applications used for the processing of invoices and disbursements.
Serve as lead for system upgrades, perform testing and training to the team.
Problem solves system issues and provides reporting for both internal and external stakeholders.
Co-Chairs Procure to Pay (P2P) Steering Committee/Integrated Work Group.
Collaborate with network Legal Team confirming contracts are on file.
Partner with Corporate Compliance for Excluded Party monitoring and reporting.
Oversees maintenance of Vendor Master to ensure compliance with IRS regulations.
Effectively manage the payables operation to ensure ongoing cash flow optimization including high utilization of vendor discounts, utilizing various payment methods and the use of application tools that will provide easy and efficient workflow within the department and the organization.
Prepare, generate and file annual tax filing in accordance with the IRS regulations for Form1099-MISC/NEC/R and foreign reporting, 1042S reporting.
E-File returns to the IRS via the IRS platform.
Administer PA Tax withholding process and reporting.
Identify vendors requiring tax withholding.
File weekly, quarterly and annual returns.
Ensure PA taxes are reflected on vendors’ forms 1099 MISC or 1099 NEC.
Prepare 1099 reporting file per PA Department of Revenue’s specifications, upload to portal and complete Annual Withholding Reconciliation Statement REV-1667.
Identify payments outstanding and escheat in Workday, prepare and submit the annual escheat filing.
Administer credit card program for both travel & entertainment and fleet.
Maintain driver table for the Fleet program.
Assign credit cards to individuals and departments as authorized.
Monitor credit limits, maintain users and assign roles, approvers and reconcilers.