Dir Business Admin

Elegance•Lake Worth, FL

About The Position

This Director of Business Administration role is responsible for processing all payroll and maintaining up-to-date team member records, including personnel file information. The position provides daily labor reports to the Executive Director and handles all tasks associated with month-end closing. It also involves assisting with new resident orientation and ensuring rental agreement signatures. Key financial duties include tracking late resident payments, documenting received payments, depositing rent checks, proper coding of invoices, and managing payables. The Director oversees the new hire process, ensuring compliance with I-9s, pre-employment screenings, and proper filing of all required forms. The role maintains resident and personnel files in compliance with State and Federal laws and collaborates with the People Services team on HR, payroll, benefits, recruiting, and training initiatives. Additionally, the Director is responsible for fostering a safe working environment, managing unsafe actions, and assisting with workplace injury investigations and communications.

Requirements

Compliance with Safety Committee Standards is required.
Ability to maintain resident and personnel files in compliance with State and Federal laws.
Ability to work in a safe manner and ensure any team members reporting to them work in a safe manner and that unsafe actions are managed.
Ability to assist the Executive Director with the investigation, return to work, and management of injured worker communications with care provider and the management company, when required, in case of workplace injuries.

Responsibilities

Processes all payroll associated with company business in a timely manner.
Keeps team member records up to date, including all associated personnel file information.
Provides daily labor reports to Executive Director on labor scheduled and worked from payroll system.
Follows and submits all tasks associated with month-end closing to the management company in a timely manner.
Assists in orienting new residents and making sure that all signatures are obtained on rental agreements prior to residency.
Keeps Executive Director abreast of any late resident payments in accordance with company Policies on late payments.
Works closely with Executive Director to provide the management company with proper documentation on late payments and issue proper correspondence to those who are late in paying for services rendered.
Responsible for proper documentation of received payments and depositing rent checks appropriately.
Works closely with Executive Director in proper coding of invoices and maintaining up-to-date declining balances.
Makes weekly submittals to the management company corresponding with company policies on payables.
Oversees new hire process, including proper documentation of I-9’s, pre-employment screenings, reference checks, and ensure all required forms are signed and properly filed.
Maintains resident and personnel files in compliance with State and Federal laws.
Works closely with People Services team to ensure HR, payroll, benefits, recruiting, and training initiatives are executed.
Works in a safe manner and ensures any team members reporting to them work in a safe manner and that unsafe actions are managed.
Compliance with Safety Committee Standards is required.
Should workplace injuries occur, when required, Department Heads and Directors assist the Executive Director with the investigation, return to work, and management of the injured worker communications with care provider and the management company.
Fosters teamwork with co-workers, shows initiative in overcoming obstacles, takes actions which assist others beyond job responsibilities, and has a positive impact on co-workers, residents, and visitors.
Perform other duties as assigned or needed.