Diocesan Coordinator: Society of the Propagation of the Faith

Archdiocese of Detroit•Detroit, MI

12d

About The Position

The Diocesan Coordinator supports the Director by managing day-to-day administrative operations, facilitating communication, and ensuring the smooth execution of missionary activities. This role is essential for maintaining organizational efficiency and supporting the mission of the Society at the diocesan level.

Requirements

Associate’s or Bachelor’s degree in administration, ministry, or related field (or equivalent experience).
Prior experience in office administration, calendar management, or ministry support preferred.
Strong organizational, communication, and interpersonal skills.
Proficiency with office software (email, databases, spreadsheets).
Ability to handle confidential information with discretion.
Flexibility to work occasional evenings/weekends for events.

Nice To Haves

Detail-oriented and proactive in problem-solving.
Respectful and culturally sensitive in working with diverse communities.
Committed to the mission and values of the Catholic Church.
Able to work independently and as part of a team.

Responsibilities

Administrative & Clerical Support
Update and send out the Society for the Propagation of the Faith calendars (annually)
Handle incoming correspondence (mail, email, phone calls), including inquiries about stipends, missionary applications, and event logistics.
Maintain organized records of missionary applications, assignments, and suitability letters.
Prepare and distribute meeting agendas, minutes, and follow-up communications.
Oversee office supply inventory and general clerical tasks.
Missionary Coordination
Track and assign missionaries to parishes, ensuring all documentation is complete.
Collect, verify, and file background checks and letters of suitability for all missionaries.
Liaise with the Office of Clergy and Consecrated Life regarding missionary assignments and compliance.
Maintain a database of missionary contacts, assignments, and compliance status.
Event & Program Support
Assist with planning and logistics for fundraising events, Mission Sunday, retreats, and educational workshops.
Coordinate volunteer schedules and provide support for mission-related activities.
Help prepare promotional materials and communications for parish and diocesan audiences.
Reporting & Compliance
Compile and submit regular reports on missionary activities, event participation, and fundraising outcomes.
Ensure all records are up-to-date and compliant with diocesan and national policies.