Digitization Intern (Skilled Occupational Intern)

City of Tacoma•Tacoma, WA

6d•Onsite

About The Position

At Tacoma Public Utilities (TPU), the Records & Information Management (RIM) team in Power Generation is seeking a Digitization Intern. This role is crucial for revolutionizing how files are organized and managed, offering hands-on experience in managing historical records. The Generation Records Management Program oversees over 100 years of records, and the intern will help transform physical materials into high-quality, accessible digital versions. The work involves computer time, repetitive tasks, standing, reaching, and lifting up to 30 pounds in an office environment. A successful intern will demonstrate prior Microsoft Office software experience, attention to detail, an interest in digitization, and some experience with historical documents. Basic knowledge of digitization processes, scanning equipment, or historic document handling is preferred. Additional opportunities may arise based on the completion of primary goals and the intern's skills and interests. Applicants interested in records management, document organization, historical preservation, archival theory, metadata creation, or hydroelectric power generation are encouraged to apply.

Requirements

High School Diploma or GED
1 year of post-high school training or 1 year of experience
Prior Microsoft Office software (Word, Excel, PowerPoint, SharePoint) experience
Great attention to detail
Interest in digitization
Some experience with historical documents

Nice To Haves

Basic understanding of digitization processes
Basic understanding of scanning equipment
Basic understanding of historic document handling
Experience or interest in records management
Experience or interest in document organization
Experience or interest in historical preservation
Experience or interest in archival theory
Experience or interest in metadata creation
Experience or interest in hydroelectric power generation

Responsibilities

Assist Generation staff in the handling, digitization, storage, and preservation of physical materials.
Assist in the uploading, organization, and verification of digitized records to Generation databases and SharePoint sites.
Collaborate with Generation staff to ensure that digitized records are available, accessible, and organized for retrieval/archiving.
Support the development of process automation, task delegation, and project management efforts in SharePoint, Microsoft Teams, Smartsheet, and/or other software.