Digitization Courier and Office Layout Clerk

Beneva•Longueuil, QC

3d•Hybrid

About The Position

As a Courier, Digitization, and Layout Clerk, you will be responsible for the complete processing of incoming and outgoing mail, as well as digitizing documents for all sectors of the Longueuil tower. You will also ensure the proper functioning and maintenance of equipment related to mail, printing, and digitization. You will also be called upon to perform various logistical and layout tasks, including preparing rooms, delivering envelopes and packages, and moving and storing bins and pallets. Finally, you will carry out various administrative tasks related to supporting operations.

Requirements

High school diploma.
Physical ability to move frequently and handle certain heavy objects.
Manual dexterity.
Basic knowledge of Word and Excel software.

Responsibilities

Ensure mail dispatch: prepare, sort, weigh, and stamp shipments, choose the most appropriate and cost-effective shipping method.
Track undelivered packages, make claims, and keep documentation, inventories, and manifests related to mail and messaging up to date.
Receive merchandise (equipment, forms, promotional material, etc.), validate receiving slips, and deliver to users.
Sort incoming mail, digitize documents according to their type, determine which to archive or destroy, and distribute paper documents to the relevant sectors.
Manage paper bins, organize pallets, and maintain the cleanliness of work areas.
Arrange rooms and premises according to requested configurations.
Maintain mail, digitization, and printing equipment, and resolve printer issues.
Inform users about the services offered (mail, digitization, layout).
Perform various administrative tasks: data entry, document production, and contract assembly.