Digital Project Manager - Hybrid

Smart IMS•Austin, TX

4d•Hybrid

About The Position

We are seeking a Digital Project Manager for a 18-month contract position in Dallas, TX. This role offers a hybrid work arrangement. The Digital Project Manager will be responsible for managing projects from conception to completion, collaborating with creative teams and external vendors, and ensuring timely and accurate delivery of promotional materials across various channels. This role requires strong organizational skills, budget management, and expertise in print production and direct mail practices.

Requirements

2-5 years’ experience managing print production with an agency or internal design team.
Experience working with creative staff and studio production teams.
Familiarity with creative workflow systems such as Workfront or Basecamp.
Ability to understand file construction and utilize Adobe PDF preview.
Understanding of InDesign, Photoshop, and creation of native source files.
Experience working on Projects with third parties either on the client or vendor side.
Expertise in writing Production Specifications that translate file information into production instructions.
Knowledge of purchasing specifics, figuring unit costs, and calculating change requests.
Working knowledge of procurement systems such as Peoplesoft or Ariba, or other purchasing instruments.
Understanding of Direct Mail best practices and Postal Regulations.
Ability to estimate production times based upon specifications and quantities needed.
Strong attention to detail.
Ability to work well under pressure.

Nice To Haves

Knowledge of paper, stocks, weights, coatings, and the ability to understand visual outcomes based on ink configurations.

Responsibilities

Use various procurement platforms and project management systems to manage, document, review, and track work accurately and timely.
Maintain accurate production records and reporting.
Collaborate with Creative Directors, Designers, and outside vendors to take projects from conception to fruition.
Develop and lead promotional strategies for product launches, seasonal campaigns, and brand initiatives across various channels.
Monitor competitive trends and industry best practices to inform innovative promotional strategies.
Work with outside vendors to engineer the project and advise the design/production department of specifics regarding file construction and delivery.
Negotiate costs and ensure quality of materials before delivery.
Manage large budgets and advise internal partners of budgetary options as they relate to design deliverables.
Manage project specifications for various deliverables and align schedules internally and externally to ensure delivery milestones are met.
Develop and track all production timelines for internal partner needs and coordinate various deliverables with outside print vendors.
Be the ultimate owner of production QA, managing elements around file construction, image quality, resolution, color, fonts, paper stock, design construction, mailing, and fulfillment.
Assess specific vendor pools to direct competitive bid analysis.
Work with vendors to develop template design programming to generate content on demand that can be personalized.
Be the expert in Direct Mail practices and constraints.
Understand the connection between data files and variable content rendered with the xml transfer.
Develop and track all production timelines for internal client’s needs and coordinating various deliverables with outside print vendors.
Develop and implement cost-saving measures.