Digital Office Manager

JD Sports Fashion•Boulder, CO

4d•$57,800 - $59,200•Onsite

About The Position

The Boulder Office Manager is responsible for supporting the day-to day operations of the JD Finish Line Boulder office. The Office Manager will organize and coordinate office administration, processes and procedures, in order to ensure organizational effectiveness, efficiency and collaboration. The Office Manager is responsible for representing the Finish Line brand in a positive and professional manner and is required to be well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people. The office manager will play a vital role in supporting the HR department with various administrative tasks and ensuring smooth operations across all HR functions.

Requirements

Utmost confidentiality and trust.
Detail-oriented with a strong attention to accuracy.
Proactive and able to work independently as well as part of a team.
Strong problem-solving skills and ability to prioritize tasks.
Customer-focused approach with a commitment to providing excellent service to employees.

Responsibilities

Perform administrative and office duties for the leadership team including; calendar management, travel arrangements, expense report processing, meeting coordination and other professional support duties.
Set-up and coordinate meetings and conferences for staff to include travel arrangements for those involved.
Design and implement office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.
Manage office spend, budgeting, and billing.
Update and communicate spending reports on a consistent basis to leadership.
Perform reception duties for office location
Interact with clients, vendors and visitors while maintaining confidentiality in all aspects of interaction and information.
Create and modify documents such as charts, presentations, invoices, expense reports, memos, and letters using word processing, spreadsheet, database and/or other presentation software such as Microsoft Word, Excel and PowerPoint.
Implements office systems, layouts, and equipment procurement to support office efficiency.
Liaise with facility management vendors, cleaning, catering, technical support, and security services, serving as a first point of contact.
Open, sort and distribute incoming correspondence, including faxes and email, as well as, prepare responses to correspondence containing routine inquiries.
Support talent management efforts of; scheduling interviews and new employee onboarding for the office.
Serve as the liaison and champion to the People Department in supporting human resources initiatives.
Champion collaboration between Indy and Boulder office locations and supports cross-functional engagement by organizing parallel events and other opportunities for greater team collaboration.
Plan in-house or off-site events such as; team outings, celebrations, vendor events, conferences, etc.
Collect and maintain an inventory of office equipment and supplies for location.
Maintain organization and flexibility of office, with the ability to adjust to changing deadlines.
Assist with the recruitment process by helping recruiters coordinate interviews in the Boulder office and welcoming potential new hires.
Run new hire orientation sessions and facilitate the onboarding process.
Ensure Boulder I9s are completed and all new hire tasks are completed
Assist employees with benefits enrollment, changes, and inquiries either by answering their questions, connecting them with someone from the benefits team, or submitting and HR Help Desk Ticket.
Assist in the implementation and communication of HR policies and procedures.
Ensure compliance with federal, state, and local employment laws and regulations.
Assist with answering employee inquiries regarding HR policies, procedures, and programs.
Supporting the Boulder Office People Business Partner with ad-hoc administrative matters.
Help promote a positive and respectful work environment.
Coordinate training sessions and workshops for employees.
Support the development and implementation of employee development initiatives.
Plan and host lunch and learn sessions for the Boulder Office.
Organize team-building events, social gatherings, and volunteer activities to strengthen relationships among employees.
Promote a positive company culture that values teamwork, inclusivity, and collaboration.
Additional duties and projects as required.