Digital Data Records Specialist

Aston Carter • Tulsa, OK

3d • $20 - $20 • Onsite

About The Position

The Digital Data Records Specialist plays a key role within the organization’s digital records team, supporting the processing, organization, and long‑term retention of aircraft maintenance documentation. This role ensures records are accurate, complete, and properly prepared for digital migration while supporting compliance with regulatory and internal standards.

Requirements

• Associate degree or equivalent combination of experience and training.
• Strong proficiency with Microsoft Office applications.
• Ability to work independently and as part of a team; proactive and dependable.
• Commitment to maintaining confidentiality.
• Skilled at managing multiple priorities and meeting deadlines.
• Ability to stay focused during extended computer‑based work.
• Strong communication skills and ability to follow written instructions.
• Analytical mindset with excellent attention to detail.
• Solid judgment and decision‑making ability.

Nice To Haves

• Prior experience with records management preferred; aviation maintenance records experience is a plus.
• Familiarity with systems such as SCEPTRE, AirVault, System Time Control, Maintenance Planning tools, or Lotus Notes is beneficial.
• Ability to use 10‑key by touch and type approximately 50 wpm.

Responsibilities

• Become familiar with departmental policies, workflows, and documentation requirements.
• Review and process maintenance records to verify accuracy and completeness.
• Identify discrepancies, track needed corrections, and upload updated documentation.
• Support timely and accurate migration of data from legacy formats into the designated digital records system.
• Work closely with Engineering, Quality, Maintenance, and other internal teams when records are requested.
• Coordinate with Compliance personnel regarding regulatory inquiries.
• Investigate and resolve unmatched or incomplete aircraft data.
• Manage distribution and retention of documents in accordance with company and regulatory guidelines.
• Reconcile aircraft log pages and related documentation.
• Prepare, scan, and digitize maintenance records (for applicable locations).
• Assist with additional tasks and projects as assigned by leadership.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees