Records Specialist

County of Oconee•Walhalla, SC

7d•Onsite

About The Position

The purpose of this position is to perform various routine and specialized clerical activities related to the maintenance and processing of Sheriff's Department records and to perform related clerical and administrative work as assigned. This position is responsible for entering warrants into the CAD system and NCIC, assigning them to warrant officers, and verifying their status upon service. This role involves removing recalled warrants from the CAD system, maintaining Special Operations statistics, and performing secretarial duties for the Narcotics and Warrant Divisions. The Specialist assists with the Citizen's Police Academy, updates employee information for drug screens, and previously managed crime data on the county crime map. Additional duties include running rap sheets, background checks, and information checks, as well as researching and locating information on subjects as needed. The position works according to some procedures but develops work methods and sequences under regular supervision.

Requirements

Ability to copy, transcribe, enter or post data or information.
Ability to speak to people to convey or exchange information of a general nature.
Ability to handle or use machines requiring moderate instruction and experience such as computers, and software programs such as word processing, spreadsheets or custom applications.
Ability to perform semi-routine work following procedures with occasional problems.
Ability to use basic addition and subtraction, such as making change or measuring.
Ability to read routine sentences, instructions, regulations, procedures or work orders.
Ability to write routine sentences and complete routine job forms and incident reports.
Ability to speak routine sentences using proper grammar.
Ability to do clerical, manual or technical tasks prescribed by standard practices, but which may require computation, the use of several procedures, and the use of independent judgments with obvious choices.
Ability to maintain an above normal attention for accurate results.
High School Diploma or equivalent, and six (6) months of related work experience; or an equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities.

Responsibilities

Receives, reviews, processes/enters into the computer, tracks, and files all incident reports, arrest reports, supplemental reports, citations, parking tickets, and other records.
Locates and duplicates department records and reports for officers, attorneys, court personnel, outside agencies, and the general public as requested and as appropriate.
Compiles data for reports; conducts research as necessary to locate and compile requested information.
Conducts records checks as requested.
Greets and assists department visitors.
Receives and responds to public/customer inquiries, requests for assistance, and complaints.
Answers the telephone; provides information and assistance to callers; routes calls to appropriate personnel and takes messages, as necessary.
Performs other routine clerical work as required, including retrieving computer data, copying and filing documents, sending and receiving faxes, emails, etc.
Performs and/or assists with the duties of dispatchers and other support staff, as necessary.
Assists in maintaining clean and orderly work and public areas.
Attends staff, committee, and county meetings as required.
Attends training, meetings, seminars, and/or workshops to enhance job knowledge and skills.
Sorts and delivers mail; fills in for the secretary, as necessary.
Performs other related duties as assigned.