Records Specialist

S R International • Phoenix, AZ

1d • $25 • Onsite

About The Position

We are seeking a detail-oriented Records Specialist to temporarily join our growing team. The ideal candidate will be responsible for responding to public records requests, scanning, auditing, organizing, and maintaining accurate digital and physical records, ensuring compliance with internal policies and state/federal regulations. Tentative start date will be dependent upon interviews conducted, onboarding completed, and the state agency issuing a PO. HireRight must be used for Background Checks and Drug Screenings Local Only Candidates - Resumes must specify the current location of the candidate, all those who do not state current location will not be considered. - AS A REMINDER - Candidates must be local at time of submission, and available for in person interviews within 1 week of the posting close date. Candidates must also be able to start within 2 weeks of an offer being made. Note: Interviews will be held IN-PERSON, 4/8-4/10 (unless there are delays). Submit candidates that are able to interview in-person .

Requirements

• High school diploma or equivalent (Associate/Bachelor's degree preferred).
• 1-2 years of experience in data entry, or a clerical role.
• Proficiency in Microsoft Office Suite (Word, Excel) and database software.
• Strong attention to detail and ability to maintain confidentiality.
• Strong communication skills (verbal and written)
• Strong interpersonal skills

Nice To Haves

• Knowledge of specific records management software (e.g., SharePoint).
• 1–3 years of experience in records management
• Ability to lift 25 LBS or More

Responsibilities

• Request Processing: Receive, review, and fulfill public record requests, subpoenas, or internal information requests via email, phone, or in-person.
• Database Management: Input, update, and maintain records in our database system with 90%+ accuracy.
• File Room Cleanup: Purge, sort,number, label and organize files/documents.
• Documentation Control: Scan, index, and organize files into an Electronic Records Management System (ERMS)Compliance: Ensure all records comply with legal, regulatory (e.g., Arizona Public Records Law), and security protocols.
• Information Retrieval: Process requests for records, ensuring secure dissemination of information to authorized personnel only.
• Quality Control: Audit records to correct errors, duplicate entries, and ensure completeness.
• Other assigned duties.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees