CSWS Digital Archival Intern-Portland Parks & Recreation

University of Portland Portal • Portland, OR

8h • Hybrid

About The Position

This position is with the City of Portland, specifically within the Public Works Business Service Area. The Digital Archivist position involves managing a large volume of digitized and non-digitized historical records. The historical records to which the student will be exposed include legal and financial documents, environmental studies, maps, and other historical references. The digital records must be optimized, which means that metadata must be embedded into them, naming conventions must be applied, and they must be reconciled with the inventory matrix. Non-digital records are in paper format and need to be scanned. Non-digital records vary in size, and they will need to be scanned orderly and carefully. Once non-digital records have been scanned, they will be optimized like digital records: naming convention, metadata, etc. These records are confidential and must remain on city premises; therefore, the scanning duties must be done is in-person. There will be opportunities to work remotely (negotiable and available upon demonstrating satisfactory non-supervisory performance). No experience in records management is required. Training will be provided for on-site and remote work. Training on software applications, editing tools, and scanning equipment will be provided. All majors are encouraged to apply. Those interested in career opportunities in library sciences, information studies, and records management; this pathway is especially suitable. Candidates must submit their resumes for review. Furthermore, those selected will have the opportunity to tour the worksite as part of the evaluation process before any hiring decisions or commitments are made regarding the position. This internship is designed to be accommodating, and its scope of work is straightforward, making it an ideal opportunity for students seeking a manageable commitment that fits seamlessly into their academic schedules.

Requirements

• Must have Federal Work Study fund in Financial Aid Package.
• Be able to maintain confidentiality.
• Demonstrate organizational skills with attention to detail and accuracy.
• Demonstrate the ability to work independently.

Nice To Haves

• Open to all majors.
• Interest in career opportunities in library sciences, information studies, and records management.

Responsibilities

• Manage a large volume of digitized and non-digitized historical records.
• Optimize digital records by embedding metadata, applying naming conventions, and reconciling with the inventory matrix.
• Scan non-digital (paper) records of varying sizes in an orderly and careful manner.
• Optimize scanned records with naming conventions and metadata.
• Maintain the confidentiality of records, ensuring they remain on city premises.

Benefits

• Training will be provided for on-site and remote work.
• Training on software applications, editing tools, and scanning equipment will be provided.
• Schedule is flexible/negotiable.
• Opportunity to tour the worksite as part of the evaluation process.

What This Job Offers

• Job Type: Part-time
• Career Level: Intern
• Education Level: No Education Listed