Development Operations & Grants Manager

Encircle: LGBTQ Family & Youth Resource Center•Salt Lake City, UT

2d•$60,000 - $70,000

About The Position

Encircle’s Development Operations & Grants Manager strengthens fundraising through effective systems, grant development, donor research, and communications. The role manages the organization’s fundraising CRM, oversees grant research and submissions, and supports donor cultivation through prospect research and targeted communications. Working with leadership and teams across the organization, the Manager helps ensure fundraising activities are organized, data-informed, and aligned with Encircle’s mission and long-term sustainability. This is a full-time position with an annual salary range of $60,000–$70,000, depending on experience. The role includes Encircle’s full-time employee benefits package.

Requirements

At least 3 years of experience in nonprofit development, fundraising operations, CRM administration, grant writing, institutional giving, or a related field.
Experience managing a fundraising CRM such as HubSpot, Salesforce, or a comparable platform, with familiarity in reporting, workflows, and donor segmentation.
Experience with prospect research, donor qualification, philanthropic research, grant writing, or institutional funding.
Strong writing and editing skills, including the ability to develop persuasive proposals and clear, engaging donor communications.
Strong analytical skills and the ability to translate complex information and fundraising data into actionable recommendations.
Excellent organizational skills and attention to detail, with the ability to manage competing priorities, maintain accurate records, and meet deadlines.
Strong communication and relationship-building skills, with the ability to work independently and collaborate effectively across teams.
High integrity, discretion, and sound judgment when handling confidential donor and organizational information.
A proactive, solutions-oriented approach and commitment to continuous improvement.
Bachelor’s degree or equivalent relevant experience.

Nice To Haves

HubSpot experience preferred.
Familiarity with Utah philanthropy, foundations, and corporate giving is strongly preferred.

Responsibilities

Manage and optimize HubSpot as Encircle’s central fundraising CRM, including donor records, prospect information, pipelines, workflows, and reporting dashboards.
Develop and maintain systems for donor relationship management, fundraising performance tracking, and timely follow-up.
Identify opportunities to improve systems, automate processes, and strengthen fundraising operations.
Research, identify, and qualify prospective major donors using philanthropic history, wealth screening, public information, relationship mapping, and CRM data.
Recommend donor engagement opportunities based on potential giving capacity, philanthropic interests, and relationship pathways.
Research and identify grant opportunities through Utah foundations, corporate giving programs, government funding sources, and relevant national funders.
Write and coordinate grant proposals, letters of inquiry, applications, and required funder reports.
Manage the institutional funding pipeline, including submission deadlines, reporting requirements, grant agreements, and funder communications.
Maintain a forward-looking grants calendar and organized records to support timely submissions and strong funder relationships.
Collaborate with leadership, program teams, and subject-matter experts on complex grant proposals, with responsibilities and timelines determined by organizational priorities and capacity.
Develop and distribute targeted donor communications, including fundraising appeals, segmented newsletters, stewardship emails, and other engagement materials.
Monitor email and campaign performance and recommend ways to improve future communications.