Development Operations Coordinator (Tulsa, OK)

Oklahoma State University Foundation•Tulsa, OK

1d•Onsite

About The Position

The Advancement Operations team contributes to the mission by translating and operationalizing high level strategy to ensure consistency, clarity, and accountability through intentional partnership with all OSU Foundation departments. The Development Operations Coordinator provides essential support to the development team by managing administrative functions, coordinating donor engagement activities, assisting with reporting and data management, and maintaining smooth internal and external communications. This role is ideal for a detail-oriented individual with a strong ability to manage multiple priorities and a commitment to supporting philanthropic efforts. This position will be located at the Tulsa office on the OSU-Tulsa campus and will support the OSU-Tulsa, OSU Institute of Technology, and OSU Center for Health Sciences teams.

Requirements

High school diploma or equivalent experience.
Minimum of 1–2 years of administrative or coordination experience, preferably in a nonprofit, development, or higher education environment.
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite and customer relationship management (CRM) or donor management systems.
Ability to handle confidential information with discretion.
Proven sense of humor and ability to have fun!
Ability to communicate effectively in person, by phone, and via video conferencing.
Requires frequent repetitive motions when operating computers, telephones, and standard office equipment.
Ability to sit or stand for extended periods while working at a computer, attending meetings, or participating in events.
This role includes traveling locally for meetings and university events, which may include walking on campus and navigating varied environments.
Requires a valid driver's license.
Availability to work occasional evenings and weekends to support fundraising events and donor engagement activities.
Ability to lift, carry, push, or pull materials weighing up to approximately 20 pounds.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Serve as an expert in OSU Foundation systems and tools including but not limited to LawVu, ascend (Salesforce) and MS Teams, etc.
Coordinate gift processing, deposits, and pledge documentation.
Serve as a power user for B.A.R.N. team sites as needed.
Serve as a liaison with campus partners, providing exceptional support for onboarding, troubleshooting, and proposal development.
Manage designation assignments and ensure signature authority alignment with meticulous attention.
Support respective unit leads as needed with campus-related inquiries, offering unparalleled assistance.
Support ticketing process for unit events, including football games and donor receptions as needed in collaboration with unit Stewarship Team.
Ensure compliance with departmental budgets, through intentional monitoring of year-to-date expenditures.
Diligently process, track, and submit PCards and expense documentation with timeliness and accuracy.
Coordinate office supplies, motor pool reservations, and more.
Assist assigned development officers (DOs) with insightful contact reports and strategic updates.
Maintain accurate donor records and prepare detailed briefing documents.
Manage calendars for development officers (DOs) and key team members to optimize fundraising and efficient use of time.
Schedule internal team meetings as needed and prepare comprehensive agendas.
Organize and support donor visit logistics in partnership with DOs, including reservations, bios, and assembling necessary materials.
Contribute to and prompt employee engagement fun (anniversaries, birthdays, and retreats) to foster a positive team culture.
Prepare weekly and monthly internal reports and unit/development officer (DO) updates with meticulous attention to detail.
Manage ticketing for research briefs, Technology Services and Security, record updates, lists, and help track departmental key performance indicators (KPIs) with precision.
Other duties as assigned.