Development Operations Coordinator (Tulsa, OK)
About The Position
The Development Operations Coordinator provides essential support to the development team by managing administrative functions, coordinating donor engagement activities, assisting with reporting and data management, and maintaining smooth internal and external communications. This role is ideal for a detail-oriented individual with a strong ability to manage multiple priorities and a commitment to supporting philanthropic efforts. This position will be located at the Tulsa office on the OSU-Tulsa campus and will support the OSU-Tulsa, OSU Institute of Technology, and OSU Center for Health Sciences teams.
Requirements
- High school diploma or equivalent experience.
- Minimum of 1–2 years of administrative or coordination experience, preferably in a nonprofit, development, or higher education environment.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite and customer relationship management (CRM) or donor management systems.
- Ability to handle confidential information with discretion.
- Proven sense of humor and ability to have fun!
Nice To Haves
- Bachelor’s degree preferred.
Responsibilities
- Serve as an expert in OSU Foundation systems and tools including but not limited to LawVu, ascend (Salesforce) and MS Teams, etc.
- Coordinate gift processing, deposits, and documentation.
- Serve as a power user for B.A.R.N. team sites as needed.
- Serve as a liaison with campus partners, providing exceptional support for onboarding, troubleshooting, and proposal development.
- Manage designation assignments and ensure signature authority alignment with meticulous attention.
- Support respective unit leads as needed with campus-related inquiries, offering unparalleled assistance.
- Support ticketing process for unit events, including football games and donor receptions as needed in collaboration with unit Stewardship Team.
- Ensure compliance with departmental budgets, through intentional monitoring of year-to-date expenditures.
- Diligently process, track, and submit PCards and expense documentation with timeliness and accuracy.
- Coordinate office supplies, motor pool reservations, and more.
- Assist assigned development officers (DOs) with insightful contact reports and strategic updates.
- Maintain accurate donor records and prepare detailed briefing documents.
- Manage calendars for development officers (DOs) and key team members to optimize fundraising and efficient use of time.
- Schedule internal team meetings as needed and prepare comprehensive agendas.
- Organize and support donor visit logistics in partnership with DOs, including reservations, bios, and assembling necessary materials.
- Contribute to and prompt employee engagement fun (anniversaries, birthdays, and retreats) to foster a positive team culture.
- Prepare weekly and monthly internal reports and unit/development officer (DO) updates with meticulous attention to detail.
- Manage ticketing for research briefs, Technology Services and Security, record updates, lists, and help track departmental key performance indicators (KPIs) with precision.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
