Development Coordinator

Buffalo and Erie County Botanical Gardens • City of Lackawanna, NY

23h • $18 - $19

About The Position

The Buffalo and Erie County Botanical Gardens is seeking a highly organized, detail-oriented, and people-focused Development Coordinator to support the daily operations of its Development team. This part-time role (20-24 hours per week) is ideal for someone who enjoys administrative coordination, relationship building, database management, and supporting meaningful community engagement. The Development Coordinator will serve as a key point of support for donor communications, fundraising events, record management, and donor stewardship activities that help advance the Botanical Gardens’ mission. The organization encourages proactive team players with strong organizational skills, excellent communication abilities, and a passion for supporting a mission-driven organization to apply.

Requirements

• Minimum of two years of undergraduate coursework.
• Two years of experience in an administrative, nonprofit, fundraising, customer service, or related role preferred.
• Experience working with databases, CRM systems, or donor management software is a plus.
• Strong organizational and administrative skills with exceptional attention to detail.
• Ability to manage multiple projects and priorities simultaneously.
• Excellent written, verbal, and interpersonal communication skills.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Comfortable learning and utilizing database and donor management systems.
• Self-motivated, dependable, and collaborative.
• Positive attitude and enthusiasm for supporting a mission-driven organization.

Nice To Haves

• Grant writing and budget experience are helpful but not required.

Responsibilities

• Provide administrative support to the Development team and assist with day-to-day fundraising operations.
• Maintain accurate donor and supporter records within the donor database.
• Process gifts, acknowledgments, and donor correspondence in a timely and professional manner.
• Prepare reports, mailing lists, and other documents that support fundraising and engagement efforts.
• Assist with departmental projects, campaigns, and strategic initiatives as needed.
• Serve as a welcoming and responsive point of contact for donors, supporters, and community partners.
• Help coordinate donor communications, acknowledgments, and stewardship activities.
• Support annual giving campaigns, giving days, matching gift opportunities, and donor recognition programs.
• Assist with the administration of the Botanical Gardens’ Tribute Program.
• Support the planning and execution of fundraising events, donor receptions, and community engagement activities.
• Collaborate with staff across departments to help create exceptional experiences for donors and guests.
• Assist with logistics, communications, and follow-up activities related to fundraising and stewardship events, including the Botanical Bash.
• Ensure donor information is maintained with a high level of accuracy, confidentiality, and professionalism.
• Track donor and fundraising activity and assist in preparing reports and analytics.
• Help identify trends and opportunities that support donor engagement and organizational growth.
• Work collaboratively with staff, volunteers, and community partners to support organizational goals.
• Contribute ideas and solutions that improve processes and enhance donor experiences.
• Help foster a positive, welcoming, and inclusive environment for visitors, supporters, and fellow team members.

Benefits

• Support meaningful experiences for donors, visitors, and supporters.
• Contribute to an organization dedicated to education, conservation, and engagement.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Associate degree