Development Coordinator - Fort Worth

American Heart Association • Fort Worth, TX

1d • Hybrid

About The Position

This position will support the Fort Worth Heart Challenge team and fundraising campaigns. Responsibilities include handling all finances, maintaining databases, generating reports, and tracking expenses for the Heart Walk and related campaigns. Additional responsibilities include supporting Heart Walk directors with administrative tasks, including customer service, calendar coordination, mailings, and event support as needed. This is an office-based position with a hybrid schedule. The office is in Fort Worth, TX. The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally. #TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X, and at heart.jobs.

Requirements

• High School Diploma/GED required.
• 3 years of prior administrative support experience in a related environment with knowledge and understanding of event or meeting management.
• Must have at least basic knowledge and skill/proficiency with Microsoft Office, with a priority on Excel experience preferred.
• Ability to work outside of standard hours, which may involve some evenings and/or weekends.
• Ability and willingness to travel locally throughout the territory.
• Ability to lift and/or move large objects (such as boxes) with the expectation that heavier items would be broken down into smaller components, or requesting additional assistance may be required before lifting and/or moving.

Nice To Haves

• Experience in Canva, Salesforce, and Blackbaud Luminate preferred.

Responsibilities

• Serve as lead on all data entry and finance management for the Heart Walk campaign.
• Provide administrative support through database management, applying systems such as Excel, Blackbaud Luminate, and Salesforce.
• Prompt processing of financial documents and contracts; maintaining all associated records.
• Maintain the accuracy of financial and participant data.
• Prepare, develop, edit, and maintain campaign materials, including fundraising materials and sponsorship proposals.
• Track sponsorship payments, benefits, and activations
• Attend meetings and record meeting minutes. Arrange for meeting space, room logistics, meals, and equipment.
• Assist the events team in coordinating the vendor contract process, tracking vendors’ adherence to contractual obligations, and performing as agreed upon. Assist with logistics for auxiliary events and virtual events.
• Oversee expenses and budget for each Heart Challenge campaign by working with the team. Monitor event budget. Coordinate and track invoicing, expenses, and peripheral accounts for events.
• Provide excellent customer service and timely communication with Heart Challenge companies, volunteers, and community members.
• Travel required as needed to events within Tarrant County and the surrounding service territory.
• Maintain and organize supplies for Heart Challenge campaigns and events.
• Other duties as assigned.

Benefits

• medical, dental, vision, disability, and life insurance
• robust retirement program that includes an employer match and automatic contribution
• employee assistance program
• employee wellness program
• telemedicine, and medical consultation
• Paid Time Off (PTO) at a minimum of 16 days per year for new employees
• 12 paid holidays off each year
• Tuition Assistance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED