Development Coordinator, Planned Giving and Major Gifts

Museum of Fine Arts, Houston•Houston, TX

2d•Onsite

About The Position

This role provides administrative support for the Senior Development Officer and Senior Development Officer, Special Gifts, across various MFAH fundraising programs. These programs include Capital and Special Projects, Planned Giving, exhibition sponsorships, donor travel programs, and other initiatives. The position involves preparing meeting materials, assisting with travel programming, coordinating events, managing donor requests, maintaining records, producing solicitations and invoices, and supporting the broader development team.

Requirements

Excellent written and oral communication skills
Highly motivated and able to perform tasks with light supervision
Ability to organize and juggle multiple tasks, paying close attention to details
Ability to work evening and weekend events when necessary
Excellent interpersonal skills for contact with a wide variety of MFAH donors and internal staff
Must be self-motivated and proactive
Proficient in Microsoft Suite

Nice To Haves

Bachelor's degree in related field preferred OR an equivalent combination of experience and education from which comparable and demonstrable knowledge, skills and abilities have been achieved
Working knowledge of the non-profit and/or museum environment preferred

Responsibilities

Provide administrative support for the Senior Development Officer and Senior Development Officer, Special Gifts, across a variety of MFAH fund raising programs including Capital and Special Projects, Planned Giving, exhibition sponsorships, donor travel programs, and other efforts.
Prepare meeting materials including the generation of giving histories, exhibition descriptions, education program summaries, planned giving opportunities, capital projects, and others as needed.
Assist Senior Development Officer with Chairman’s Circle travel programming, including trip planning, logistics, budgeting, and invoicing.
Assist with events (meetings/lunches/dinners/tours) for Planned Giving, Exhibition Fundraising, and Capital and Special Projects: produce invitations, track responses, reserve dates, coordinating services, creating event diagrams, ordering bar services, and greet and direct guests as needed.
Coordinate donor requests for VIP tours with Guest Services, Curatorial, Exhibitions, A/V, E&F, and Security Departments.
Maintain and update Planned Giving donor benefits, records and recognition lists.
Produce mail merge donor solicitations and invitation lists.
Produce and track donor invoices and gift instruments.
Produce Planned Giving and Special Gifts gift agreements.
Assist in creating marketing materials for Planned Giving program, including print and online materials.
Assist in the management of Collectors Studio patron group.
Maintain calendars, and answer phone calls/emails as needed.
Provide Accounting services, including invoicing, budgeting, and expense reports for larger development team.
Cultivate relationships with Planned Giving and Major Gift donors and assisting in stewardship activities.
Support the larger development team with mailings, and stewardship/fundraising events.