Development Associate

ACLU of Utah•Salt Lake City, UT

6d•$62,000 - $80,000•Hybrid

About The Position

The ACLU of Utah seeks a full-time Development Associate. This position reports to the Development Director and provides dedicated support across donor stewardship, special event execution, grant management, and donor portfolio management. The role involves taking ownership of donation acknowledgements and reporting, coordinating fundraising events, managing a portfolio of smaller-dollar donors, representing the organization at public events, and playing a lead role in the grants program. The Development Associate helps maintain relationships with members and donors and expands the organization's fundraising capacity to support its mission.

Requirements

Ability to and comfortability in assisting with fundraising efforts, including managing and fostering relationships with donors.
Experience in event planning, including planning organizing and executing events.
Experience working in a role that requires interacting with customers, donors, clients, etc. in a direct and sustained way. Experience and comfortability serving as the “face” of the organization for these individuals.
Strong writing, verbal, analytic, and time-management skills with exceptional attention to detail. Ability to communicate effectively verbally and in writing with diplomatic skills.
Ability to work effectively with and gain the respect of diverse constituencies, including donors, board members, volunteers, and staff.
An utmost dedication to discretion and confidentiality. The ideal candidate will be capable of maintaining strict privacy regarding donors’ personal information and details.
Ability to maintain databases and record-keeping, including donor database/CRM.
Excellent organizational skills with strong follow-through and the ability to meet tight deadlines.
Ability to use sound judgment in maintaining confidentiality of donor information. Strict adherence to privacy protocols is required.
A highly detail-oriented work style. As this role interacts with sensitive areas of work, including financial information, donor relation management, and grant reporting, a demonstrated ability to meet deadlines, document processes and decision making, and ensure appropriate follow-through is critical.
The ability, on occasion, to work evenings, weekends, and irregular hours. Some travel may be required.
A commitment to diversity: a personal approach that values the individual and respects differences of race, ethnicity, age, sex, sexual orientation, gender identity and expression, religion, ability, involvement with the criminal justice system, and socio-economic circumstance.

Nice To Haves

2-4 years of experience in nonprofit Development or a similar role with directly transferrable skills.
Demonstrated success in interacting with nonprofit donors with a wide variety of personalities and preferences.
Direct experience with nonprofit donor databases, such as BlackbaudCRM, Salesforce, the Raiser’s Edge, etc.
Professional writing experience in areas such as grant-writing, financial reporting, copywriting for annual reports, etc. Writing samples may be requested.

Responsibilities

Timely process and manage acknowledgement letters for all incoming donations.
Generate donor and gift reports, as assigned.
Assist with reconciliation of CRM (Salesforce/Blackbaud CRM) and QuickBooks records, as needed.
Attend and take minutes for the Board's Development Committee meetings. Provide support to the Committee as needed.
Serve as a first point of contact for donors or prospective donors with questions, concerns, or feedback.
Coordinate with the Development Director and relevant contacts at ACLU National to manage and update monthly and quarterly recurring donors.
Serve as backup support for additional Development and Administration support tasks as assigned by the Development Director. This may include entering incoming donations to any relevant databases, processing recurring or third-party donations, etc.
Own and manage a portfolio of smaller-dollar donors and prospects under the supervision of the Development Director.
Serve as the primary point of contact for this portfolio: inclusive of regular check-ins, event invitations, and in-person one-on-one or group meetings.
Identify and evaluate prospective donors for inclusion in this portfolio and collaborate regularly with the Development Director to identify donors/prospects ready to transition into the Director's major gifts portfolio.
Research potential grantors and funding opportunities. In coordination with the Development Director, prepare, update, and manage a grants calendar including submission and reporting deadlines.
Prepare most grant requests and reports, inclusive of proposals, budgets, and supporting documents, under the Development Director's supervision and final review. For larger or more complex grants, prepare first drafts of proposals and reports, with the Development Director completing and finalizing the submission.
Coordinate with internal departments and staff to gather information needed for grant proposals and reports.
Serve as lead project manager for assigned fundraising events, including coordinating with hosts and vendors to set a date, managing catering, creating event materials, sending invitations, managing the RSVP list, and conducting invitee follow-up calls/emails/text messages.
Partner with the Development Director on events where leadership is shared, taking on the bulk of day-to-day logistics.
Coordinate with the Communications Department to effectively advertise events and manage communications with guests.
Support additional special events and donor gatherings as assigned.
Attend events associated with community partners, supporters, or donors on behalf of the ACLU of Utah, as assigned.
Alongside the Campaigns Department, table at rallies, protests, Pride, and other community events as assigned.