Part-time Development Assistant

Cat Adoption Team•Sherwood, OR

4d•Hybrid

About The Position

The development assistant provides administrative support to the development department with special attention given to gift processing and maintenance of the donor database. They will also assist with monthly reconciliation and annual accounting, and perform other administrative tasks as needed. This is a part-time, non-exempt, hourly position, requiring approximately 15-20 hours per week, depending on the needs of the organization.

Requirements

High school diploma or equivalent
Data entry experience
Proficiency in Microsoft Office programs--Excel is required
Communicate effectively verbally and in writing
Prioritize tasks to meet deadlines
Ability to work independently with minimal direction or supervision
Manage details
Input data precisely
Analyze and solve problems effectively
Remain organized and punctual
Operate standard office equipment, including computers, copy machines, telephone systems
Maintain donor confidentiality
Able to follow written instructions or procedures
Cash handling

Nice To Haves

1+ years of database/data entry experience
Minimal animal handling
Creatively solve challenging problems

Responsibilities

Input donor and constituent information and donation information into donor database, ensuring accurate and timely processing on donations (checks, cash, credit cards, wire transfers, in-kind, etc.).
Assist with receipting and timely acknowledgement of donations by exporting donation receipts and other gift reports; alert the development officer when daily gift entry is complete and gifts are ready to be acknowledged.
Create and generate various reports and mailing lists by gathering and combining data from donor databases, auction/event software programs, and other data systems.
Assist with general database auditing and maintenance; fixing error and updating donor information as needed.
Manage all aspects of the annual CAT Calendar fundraiser by preparing for, tracking, and fulfilling online orders as well as coordinating off-site sales.
Assist with monthly accounting reconciliation by preparing monthly accounting reports and assisting the development and accounting teams with researching reconciliation issues.
Assist with writing and updating department standard operating procedures.
Perform other clerical duties as needed, such as assisting with department-related copying, filing, document preparation, etc.