Development Assistant
About The Position
The Institute for Justice (IJ) is a national public interest law firm dedicated to protecting private property rights, economic liberty, and free speech. IJ offers its services free of charge, funded by individual and foundation donors. This role supports the cultivation and stewardship of dedicated supporters by processing and acknowledging donations of $1,000 and up, from midpoint supporters to major donors giving $25,000 or more. Key responsibilities include accurate gift entry and coding, producing and personalizing acknowledgment letters, and maintaining clean data for donor records. The position also involves regular communication with supporters to facilitate gifts, answer questions, and respond to feedback. Additional duties include assisting with donor engagement and solicitation efforts, such as travel planning for team members, producing quarterly donor webinars, and organizing in-house mailings for their magazine and appeal campaigns.
Requirements
- 0-2 years of experience working in a professional office setting
- Strong attention to detail and a commitment to producing error-free work
- Comfort communicating directly with donors by phone and email in a professional, warm, and accurate manner
- Ability to write clear, concise, and personalized correspondence
- Proven ability to independently manage multiple tasks and deadlines, including during periods of high donation volume
- Interpersonal skills, capacity to work effectively with different teams and team members
- Ability to manage confidential donor and financial information with discretion
- Ability to troubleshoot unexpected errors that arise
- Proficiency with Microsoft Office tools (particularly Word and Excel) and Outlook
Nice To Haves
- Salesforce or similar CRM experience
- Gift processing, donation entry, or other nonprofit development experience
Responsibilities
- Process and acknowledge all donations of $1,000 and up, including gift entry, producing letters of acknowledgment, and routing them for review and signature.
- Personalize acknowledgments for major gifts of $25,000 and above so they reflect the donor’s interests and relationship with IJ.
- Ensure donor records are coded accurately based on the donor’s latest giving, with particular attention to communication preferences.
- Manage Development’s primary mass email inbox, drafting timely replies to donor questions and routing other inquiries to the appropriate team member for response.
- Support IJ’s major gifts program through data hygiene work, collecting program data for board and fiscal-year reporting, travel planning for donor meetings, and donor events.
- Coordinate IJ’s in-house magazine and appeal mailings front to back, from segmenting and printing through stuffing, stamping, and mailing.
Benefits
- Hybrid work schedule
- Flexible work hours with our core business hours of 10am and 4pm
- Health, Dental, and Vision insurance (IJ covers 100% of individual premiums)
- Free Short-Term Disability, Long-Term Disability, and Life insurance plans
- HSA employer contributions
- 401(k) with employer matches
- Smart casual dress code with casual Fridays
- Generous PTO package of accruing sick and vacation hours in addition to a paid personal day and floating and traditional holidays
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
