Development and Administrative Coordinator

The PLACE • Colorado Springs, CO

1d • $20 - $23

About The Position

The Development and Administration Coordinator supports the fundraising and donor engagement efforts of The PLACE (70%) as well as support the CEO and Leadership team in coordinating efforts and record keeping (30%). These efforts are managed through donor database management, gift processing, donor communications, office management, project coordination, and executive support functions, ensuring smooth daily operations and effective communication across departments. This role plays an important part in maintaining accurate donor records, ensuring timely donor acknowledgements, and supporting the administrative systems that strengthen the organization’s efforts.
A key focus of this position will be reviewing, organizing, and improving donor records within the organization’s donor management system to ensure data accuracy and integrity. The Development and Administration Coordinator will also assist with donor communications, donation entry, and administrative tasks that support fundraising and donor stewardship.

Requirements

• Organizational Mastery: Ability to prioritize multiple high-pressure projects simultaneously while maintaining extreme attention to detail.
• Technical Proficiency: Expert knowledge of office software (Microsoft Office, Teams) and specialized development tools like donor management systems (Bloomerang).
• Discretion & Judgment: High capacity for handling confidential information and making independent decisions in the executive's absence.
• Communication: Exceptional writing and verbal skills for drafting executive-level correspondence and engaging with high-net-worth individuals.
• Bachelors Degree or equivalent experience required.
• 2+ years of administrative, database, or office coordination experience.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to manage and organize large amounts of data accurately.
• Proficiency with Microsoft Office, Google Workspace, or similar office software.
• Successful completion of background checks.

Nice To Haves

• Experience with donor databases or CRM systems (Bloomerang preferred).
• Experience in nonprofit development, fundraising, or donor relations.
• Experience managing database cleanup or data organization projects.
• Familiarity with nonprofit fundraising operations.

Responsibilities

• Development Coordination: Support fundraising efforts by maintaining donor database (currently Bloomerang) processing gifts, and drafting donor acknowledgment letters.
• The Development and Administration Coordinator works closely with the Development Director to maintain organized donor records, support donor engagement, and assist with administrative functions related to fundraising activities. This role will help ensure that the organization’s donor database remains accurate, organized, and usable for development planning and reporting.
• Executive Support: Manage complex calendars, coordinate high-stakes meetings, and arrange detailed travel itineraries for senior leadership.
• Event & Project Management: Assist with the logistics for fundraising events, donor cultivation events, and board meetings, ensuring all materials and follow-up items are managed.
• Reporting & Analytics: Assist in the research of prospective donors and prepare statistical reports or presentations to track progress toward development goals.
• Office Operations: Assist in the oversite of daily administrative workflows, assist in managing vendor relationships, and support expense reporting and budget tracking.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1-10 employees