Development Administrative Assistant

SHALOM AUSTIN•Austin, TX

19d•$50,000 - $52,000•Onsite

About The Position

The Development Administrative Assistant is a full time, exempt level position that is responsible for providing essential administrative and logistical support to the Development Director and plays a key role in supporting the Women’s Philanthropy (WP) Committee to ensure a robust and meaningful programmatic year. This position is also responsible for project management of our Signature events. The ideal candidate is highly organized, detail-oriented, and adept at balancing multiple priorities in a fast-paced, mission-driven environment.

Requirements

Associate's degree or equivalent.
Minimum 2–3 years of relevant experience in an administrative, development, or project coordination role.
Strong organizational skills with exceptional attention to detail and follow-through.
Proven ability to manage multiple priorities and meet deadlines.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite and comfort with CRM or donor database systems.
Ability to react or respond to stressful situations with diplomacy, tact and nuanced approaches.
Demonstrated success in effectively managing several projects simultaneously.
Capacity to be flexible, show initiative, and problem solve.
Flexibility in the evenings and on weekends to support meetings and events.
This is an in-office position.
Discretion in handling sensitive information and a commitment to confidentiality.
A proactive, team-oriented attitude and commitment to the organization’s mission and values.

Nice To Haves

Experience supporting committees or working with volunteer leadership preferred.

Responsibilities

Manage projects to ensure the success of Development programs and events; including, but not limited to, signature fundraising events, major donor events, Women’s Philanthropy educational, engagement and donor stewardship events.
Coordinate logistics – venue, vendors, speakers, RSVPs, program materials, onsite execution, and budgets – for 10-15 events/year.
Provide support to the Women’s Philanthropy Committee, including calendaring, meeting coordination, taking minutes and following up with action items.
Anticipate the needs for programs, meetings, and events, gather all supplies and materials needed.
Ensure that follow-up on all activities is pre-planned, prompt, and comprehensive.
Handle scheduling conflicts and anticipate potential scheduling issues.
Assist and support the general Women’s Philanthropy email inbox.
Assist with Women’s Philanthropy and Signature event budget tracking.
Project manages and/or works in collaboration with other staff or departments to ensure calendar events do not conflict.
Responsible for confidential and time sensitive materials.
In partnership with Marketing Specialist, oversee all program and event related communication strategy including emails, social and other promotional mediums.
Manage stewardship systems for Women’s Philanthropy Giving Societies, including maintaining accurate lists for the annual honor roll, website recognition, and regular tracking to support ongoing donor communication.
Perform other related duties as assigned.