Detention Administrative Assistant

Lake County•Polson, MT

11d•Onsite

About The Position

Under the general supervision of the Detention Administrator, performs a wide variety of administrative, clerical, financial, and customer service duties in support of the Detention Center. Responsibilities include maintaining inmate financial records, processing deposits and disbursements, preparing billing and reports, maintaining confidential records, coordinating purchasing and inventory, and providing administrative support to the Detention Administrator.

Requirements

Experience handling cash and maintaining financial records
Experience with accounts receivable, bookkeeping, payroll, or governmental accounting
Experience using records management, accounting, or jail management software
Must be able to pass a criminal background check

Nice To Haves

3 years of experience in a fast-paced, self-motivated office environment preferred
Experience working in a governmental, law enforcement, legal, corrections, or public service environment
Knowledge of detention center operations or criminal justice processes

Responsibilities

Receive, receipt, and process inmate account deposits
Maintain accurate inmate account balances and transaction records
Process inmate commissary purchases and maintain expenditure records
Prepare and issue account cash outs upon inmate release
Reconcile inmate financial records and assist with balancing
Coordinate with the County Finance Office regarding deposits, reconciliations, and financial reporting
Prepare invoices for boarding inmates from other agencies
Monitor inventory levels for office, detention, medical, janitorial, and inmate supplies
Order supplies in accordance with County purchasing policies
Assist with administration of commissary, inmate telephone, vending, and other contracted services
Answer telephones and assist the public, attorneys, law enforcement agencies, courts, and other governmental entities in a courteous and professional manner
Prepare correspondence, reports, forms, memoranda, spreadsheets, and other documents
Maintain confidential inmate, financial, and departmental records
Performs other duties as assigned