Design Coordinator - Administrative Support

Interior Logic Group•Portland, OR

About The Position

Looking to build your career and design your future? You have come to the right place. Summary The Design Coordinator is responsible for supporting Design Studio operations and overseeing the physical showroom, including maintenance, samples, and displays. Essential Functions Design Studio & Showroom Operations Supports design studio processes and manages reports and tracking information for assigned projects Oversees the physical showroom, including maintenance, samples, and displays Works with the Design Studio Manager and vendors to correctly sample and display programs in showrooms Orders office and design studio supplies and maintains office equipment Assists in setting up new accounts and new design studios Administrative & Scheduling Support Answers phones, greets customers, schedules, and coordinates Design Center appointments Prepares designer files for appointments Provides project administrative support Assists with data entry and document management Communication & Collaboration Communicates regularly with builder personnel, designers, sales team, and manager Partners with designers and account executives to strategically manage builder accounts Refers complex or unusual problems to supervisor Process Improvement & Manager Support Identifies opportunities for process improvement Assists the Design Studio Manager as needed Work Structure & Other Responsibilities Under general supervision, exercises judgment in accordance with well-defined policies, procedures, and techniques Work typically involves regular review of performance by supervisor Performs other duties as assigned

Requirements

High school diploma or equivalent
Specialized skills training or certification may be required
Must have a thorough knowledge of all available products used by the Company as it relates to product installation
Strong written and verbal communication skills
Interpersonal skills to develop and maintain professional working relationships with builders, vendors, subordinates, and co-workers
Ability to communicate effectively with customers, co-workers, and supervisors in a professional and courteous manner
Proactively identify, analyze, address, and resolve problem areas, conflicts, and issues
Displays willingness to make decisions
Exhibits sound and accurate judgment, supports and explains reasoning for decisions, includes appropriate people in the decision-making process, and makes timely decisions
Strong organizational skills to ensure adequate tracking systems are utilized to maintain and track all required information associated with the ordering and production process
Working knowledge of internet, inventory, project management, spreadsheet and word processing software, and order processing systems

Nice To Haves

Desired experience: 3–5 years of administrative or clerical experience (builder experience a plus)
Bilingual experience preferred but not required (English/Spanish)

Responsibilities

Supports design studio processes and manages reports and tracking information for assigned projects
Oversees the physical showroom, including maintenance, samples, and displays
Works with the Design Studio Manager and vendors to correctly sample and display programs in showrooms
Orders office and design studio supplies and maintains office equipment
Assists in setting up new accounts and new design studios
Answers phones, greets customers, schedules, and coordinates Design Center appointments
Prepares designer files for appointments
Provides project administrative support
Assists with data entry and document management
Communicates regularly with builder personnel, designers, sales team, and manager
Partners with designers and account executives to strategically manage builder accounts
Refers complex or unusual problems to supervisor
Identifies opportunities for process improvement
Assists the Design Studio Manager as needed
Exercises judgment in accordance with well-defined policies, procedures, and techniques
Performs other duties as assigned