Design and Construction Coordination Support/Document Control

AECOM•Sacramento, CA

4d•Hybrid

About The Position

AECOM is seeking a Design and Construction Coordination Support/Document Control team member to work remotely or in their Sacramento, CA office. This role coordinates activities between Civil Infrastructure Engineering, design, and construction management teams to ensure alignment across construction packages. The position manages and tracks reviews of RFIs, NCRs, QMDPs, Bridge Quality Assessment Reports, and Design Variance Requests, acting as the primary point of contact at construction offices. Responsibilities include leading submittal review meetings, maintaining organized project documentation, and ensuring all records are properly archived through a systematic document control process. The role involves reviewing engineering submittals, comments, and responses between various teams to ensure compliance with high-speed rail requirements, participating in engineering meetings, providing project status updates for reporting, and developing and maintaining a systematic document control system. Additionally, the role coordinates technical submittals, facilitates communication between engineering staff, communicates Engineering processes and policies, and participates in various project meetings. Assistance in preparing bulletins, memoranda, policies, and procedures is also part of the role, representing the Engineering team in support of functional branches.

Requirements

BA/BS + 4 years of relevant experience or demonstrated equivalency of experience and/or education.
Ability to define problems collect data, establish facts, and draw valid conclusions.
Ability to work with others in a team environment.
Willingness and ability to take the initiative and responsibility to effectively work remotely including providing information to staff, delivery partners, and others via telephone, email and various virtual tools.
Strong communication skills.

Nice To Haves

Strong project and/or construction management background.
Experience in the construction and engineering industry with preference in Design Build, Rail, Transit and Civil Engineering.
At least 5+ years of civil experience.
Degree in construction management, engineering, or other closely related previous experience.
Knowledge of design Build Transportation Projects, with an emphasis in structures.
Ability to understand structural and/or civil engineering design and construction.
Ability to understand construction related contracts.
Ability to understand the design-build environment.

Responsibilities

Coordinates activities between Civil Infrastructure Engineering, design, and construction management teams.
Manages and tracks reviews of RFIs, NCRs, QMDPs, Bridge Quality Assessment Reports, and Design Variance Requests.
Serves as the primary point of contact at construction offices.
Leads submittal review meetings.
Maintains organized project documentation.
Ensures all records are properly archived within a systematic document control process.
Reviews engineering submittals, review comments, and responses between Engineering, Final Design, Construction, and Project Development teams.
Participates in engineering meetings representing the Engineering team.
Provides project status updates and tracks activities for weekly and monthly reporting.
Maintains tracker logs.
Develops and maintains a systematic and organized document control system.
Coordinates technical submittals, including Requests for Information (RFI), Non-Conformance Reports (NCR), Quality Milestone Data Packages (QMDP), Bridge Quality Assessment Reports, and Design Variance Requests (DVR).
Facilitates communication between Engineering and PCM engineering staff.
Communicates Engineering processes and policies.
Participates in over-the-shoulder meetings, draft DVR meetings, and issue resolution meetings.
Assists in the preparation of bulletins, memoranda, policies, and procedures.
Represents the Engineering team in support of functional branches.