Deputy Warden Secretary

Management and Training Corporation•Woodville, MS

19h•Onsite

About The Position

The Deputy Warden Secretary performs clerical and administrative duties requiring extreme discretion and compliance with American Correctional Association (ACA) standards, Management & Training Corporation (MTC) requirements, and Mississippi Department of Corrections (MDOC) directives. The position reports to the Deputy Warden and is based at Wilkinson County Correctional Facility in Woodville, Mississippi. The role supports facility operations and community safety.

Requirements

High school diploma or equivalent.
Two years of clerical or related experience, including word processing and computer data entry.
Valid driver's license in Mississippi or Louisiana with an acceptable driving record, unless waived by management.

Nice To Haves

Associate's degree in business administration, secretarial science, or a related field.

Responsibilities

Perform secretarial and clerical duties, including dictation and transcription of correspondence, reports, and other documents.
Receive telephone calls and visitors and tactfully refer them to the appropriate person when the designated supervisor is unavailable.
Maintain calendars of events, schedules, and appointments, and take meeting minutes.
Coordinate meeting arrangements, including time, place, attendees, and topics.
Maintain the correspondence control log and coordinate preparation of special reports.
Maintain and distribute a central library of required documents, handbooks, directives, and facility operating procedures.
Participate in developing new and revised facility operating procedures in compliance with corporate procedures, and maintain and update master facility operating procedures.
Recommend purchases of equipment and supplies.
Promote positive social skills by modeling appropriate behavior and intervening when inappropriate behavior is observed.
Maintain accountability of inmates and property and adhere to safety practices.
Perform other duties as assigned within the incumbent's capabilities, as determined by management.
Successfully complete annual in-service training requirements.