Deputy Warden Secretary

State of Indiana•Pendleton, IN

21h•Onsite

About The Position

The Deputy Warden Secretary provides technical support functions within a state agency and works with a high degree of independence, requiring technical knowledge of agency rules, regulations, and general services. The role supports daily organizational operations by carrying out general office and clerical tasks. It may provide direct supervision for one or more staff members. The position is based at Pendleton Correctional Facility, a maximum-security facility in Pendleton, Indiana, housing incarcerated adult males and operating an adjacent minimum-security dormitory.

Requirements

High school diploma or High School Equivalent (HSE) required; a degree is not required.
Working knowledge of general office functions and clerical procedures.
Basic computer skills.
Active listening skills.
Effective written and verbal communication skills.
Organizational skills and ability to prioritize tasks effectively.
Attention to detail and proofreading skills.
Ability to use Microsoft Office Suite, including Word, Excel, and Outlook.
Ability to handle sensitive documents and agency information without disclosing it to internal or external parties.
Ability to work independently.
Ability to provide effective, professional customer service to internal and external parties.
Ability to perform essential functions with or without reasonable accommodation.

Responsibilities

Support daily organizational operations by performing general office tasks.
Greet visitors and direct them to the appropriate person.
Answer telephones, provide information, take messages, and transfer calls as appropriate.
Open, sort, and route incoming mail and correspondence, and prepare outgoing mail.
Operate office machines and personal computers, including photocopiers, scanners, fax machines, and voicemail systems.
Maintain and organize office files accurately.
Deliver messages and run errands.
Maintain inventory, order supplies, and distribute them.
Complete tasks and projects assigned by a supervisor in a timely manner.
Potentially provide direct supervision for one or more staff members.
Perform other duties, responsibilities, and activities as assigned.

Benefits

Three medical plan options, including prescription coverage, plus vision and dental plans.
Wellness Rewards Program with gift card rewards for completing wellness activities.
Health savings account with bi-weekly state contributions.
Deferred compensation 457(b) account with employer match.
Two fully funded pension plan options.
Leave policies including paid New Parent Leave, Childbirth Recovery Leave for eligible mothers, community service leave, vacation, personal, and sick leave.
12 paid holidays, or 14 in election years.
Education Reimbursement Program.
Group life insurance.
Referral Bonus program.
Employee assistance program with covered behavioral health visits.
Qualified employer for the Public Service Loan Forgiveness Program.
Free parking for most positions.
Free LinkedIn Learning access.