Deputy Project Manager

Association of Universities for Research in Astronomy•Boulder, CO

5d•$155,000 - $187,000•Onsite

About The Position

The National Solar Observatory (NSO), operated by AURA, is undertaking the ngGONG (next generation ground-based solar observing network) Design Project. This is a multi-year, NSF-funded effort to develop the preliminary design for a next-generation, multi-site global network of solar observatories and establish the foundation for future final design and construction. The full program, from initial conceptual design through final design and construction, is expected to span roughly a decade; this position supports the current design phase, carrying the project through Conceptual Design Review (CoDR) and Preliminary Design Review (PDR). The project currently employs roughly twenty full-time scientists, engineers, and administrative staff. The Deputy Project Manager (DPM) supports the Project Manager (PM) in the leadership and execution of the ngGONG Design Project. As a member of the project leadership team, the DPM provides day-to-day operational leadership for the Boulder-based project office, helping maintain momentum, resolve issues, and ensure effective collaboration across science, engineering, systems engineering, and project management. The PM divides time between Tucson, AZ and Boulder (approximately one week per month on-site); the DPM's full-time presence in Boulder provides management and leadership continuity between visits. Serving as the PM's primary on-site representative, the DPM provides leadership for the project office and helps translate project strategy into execution. Working closely with the Project Manager, the DPM will progressively assume greater responsibility and decision-making authority as the project and the DPM's experience advances.

Requirements

Bachelor's degree in engineering, astronomy, physics, or related areas, or an equivalent combination of education and experience.
Ten or more years of progressively responsible leadership experience on complex, multidisciplinary science or engineering projects.
Demonstrated success leading cross-functional technical teams.
Experience with project planning, budgeting, scheduling, risk management, and reporting.
Excellent leadership, communication, organizational, and interpersonal skills.
Sound judgment and the ability to balance strategic thinking with day-to-day execution.
Willingness to travel domestically and internationally.

Nice To Haves

Experience with large scientific facilities, observatories, or research infrastructure.
Experience with NSF-funded or other federally funded research programs.
Experience working in multi-institutional collaborations.
Familiarity with systems engineering practices and technical design reviews.
Experience with Earned Value Management or Control Account Management.
Advanced degree in engineering, astronomy, physics, or a related field.
Project Management Professional (PMP) certification or equivalent training.

Responsibilities

Serve as the Project Manager's primary on-site representative in Boulder.
Lead the day-to-day operations of the Boulder project office.
Build a collaborative, accountable, and high-performing team culture.
Bring functional leaders together to establish priorities, resolve issues, and maintain project momentum.
Represent the Project Manager at meetings and project activities, as delegated.
Support recruitment, onboarding, and professional development of project staff.
Collaborate with NSO-wide support services (Administration, Business Administration, Information Technology) and AURA support services (Human Resources, Central Administration Services) for smooth project operation.
Coordinate execution of the integrated project plan.
Monitor progress against scope, schedule, and milestones.
Manage cross-functional dependencies and competing priorities.
Serve as a primary driver of design-review readiness, with particular accountability for the project's progress toward CoDR and PDR.
Support planning for major reviews, milestones, and deliverables, including documentation of operational and technical requirements and interfaces.
Identify emerging risks, issues, and resource constraints, and drive timely resolution.
Support planning and eventual execution of future project work, including Final Design Phase (FDP) and Implementation & Construction activities.
Support project planning, budgeting, forecasting, and resource management.
Assist with Control Account Management (CAM) meetings and monitor project performance.
Coordinate and assist project reporting, including monthly Project Status Reports (PSRs) to the NSF.
Maintain visibility of project risks, issues, assumptions, decisions, and action items.
Promote continuous improvement of project management processes, tools, and practices.
Support quality management across project deliverables and management processes.
Interact and support project leadership’s (PM, Project Director, Principal Investigator) communications with the NSF, NSO, AURA, partner institutions, and the solar science community.
Represent the project at workshops, reviews, conferences, and planning meetings, as appropriate.
Coordinate preparation for external reviews and oversight activities.
Help maintain strong relationships with strategic ngGONG stakeholders and partners.