Deputy Executive Director of Election Administration

City of Philadelphia•Philadelphia, PA

8h•$90,000 - $100,000

About The Position

The Deputy Executive Directors will serve as key members of the administration team, overseeing, through subordinate supervisors and staff, the County Board of Elections and Voter Registration programs. The Deputy Executive Directors will report to the Executive Director of the Board of City Commissioners. The Deputy Executive Directors are responsible for managing, directing, and supervising (through subordinate managers and/or supervisors) the activities of subordinate clerical and technical staff in order to meet election deadlines, conduct voter registration, and hold elections in accordance with federal and state election laws. The Deputy Executive Directors will develop and implement metrics to track the effectiveness, accuracy, and efficiency of civil service staff in performing their duties and report back to the Executive Director regarding these metrics on a regular basis. Each Deputy Executive Director is responsible for their area of specialization. During election times, this position will also require working some non-standard work hours including nights, weekends, and holidays when needed.

Requirements

Strong communication and interpersonal skills, with the ability to maintain positive working relationships.
Ability to work nonstandard hours including nights, weekends, and holidays as needed.
Exceptional organizational skills and attention to details.
Superior typing and proof-reading skills.
Familiarity with Microsoft Office Suite; high proficiency in Excel.
Ability to lead and handle multiple tasks in a tight timeframe.
Must have ability to work independently and in partnership with a team.
Excellent self-direction and the ability to take ownership and drive responsibilities through to completion.
Must have the ability to learn quickly and adapt to changing and sometimes stressful deadlines.
Faith and trust in the electoral process. Respect for election laws and regulations.
Valid Pennsylvania Driver's License
Completion of a bachelor’s degree program at an accredited college or university.

Nice To Haves

Experience and knowledge of local, state, or federal politics preferred.
Fluency in other languages is not a requirement, but a plus.

Responsibilities

Oversees Human Resources, Training, and Engagement divisions.
Coordinates policy development with Deputy Commissioners and prepares policies for presentation to Commissioners.
Supervises the Training Manager and ensures implementation of standardized training programs across all units.
Manages internal and external communications programs.
Leads employee engagement programs and internal culture-building initiatives.
Ensures HR onboarding, recruitment, performance management, and compliance.
Ensures proper communications to all staff
Supports administrative governance, documentation, and operational alignment across the department.
Performs additional related work as required.

Benefits

City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
The City offers its employees 8 weeks of paid parental leave.
We offer Comprehensive health coverage for employees and their eligible dependents.
Our wellness program offers eligibility into the discounted medical plan
Employees receive paid vacation, sick leave, and holidays
Generous retirement savings options are available
As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program.
The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships.

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