Deputy District Court Administrator - Westmoreland County

Pennsylvania Courts • Greensburg, PA

12h

About The Position

The Deputy District Court Administrator assists the President Judge and District Court Administrator in managing and operating the Westmoreland County Court of Common Pleas. This leadership role oversees court operations across multiple divisions, personnel, technology initiatives, budgeting, and public-access compliance to support the efficient administration of justice.

The position supports Civil, Criminal, Family, and Orphans' Court operations; coordinates court calendars and schedules; helps revise local court rules; and maintains sentencing orders, legal forms, and administrative templates. It also manages human resources functions, supports Salary Board preparations, monitors court budgets and expenditures, prepares and edits payroll records, and directly supervises the Fiscal Assistant.

Additional responsibilities include jury management, ADA and Language Access Plan compliance, Right-to-Know requests, statistical reporting and AOPC filings, court technology coordination, video hearing schedules, court reporter coverage, and transcription services. The Deputy serves as a liaison to court-related departments and outside agencies on program changes and procedural updates.

Requirements

• Bachelor’s degree in business, public administration, criminal justice, or a closely related field.
• Three years of experience in court management, or four years of varied office management work, including budgeting, procurement, and human resources management.
• An equivalent combination of education, experience, and/or training may be considered.
• Knowledge of court operations and procedures.
• Satisfactory criminal background check.

Nice To Haves

• Juris Doctorate.

Responsibilities

• Oversee Civil, Criminal, Family, and Orphans' Court management; help resolve complex case-related issues, cover for staff, and perform divisional functions as needed.
• Coordinate the Civil court calendar and prepare and update Criminal and Family Court calendars and schedules, managing changes and ensuring proper notification to all parties.
• Assist in revising local court rules.
• Develop, maintain, and update sentencing orders, legal forms, and administrative templates.
• Manage human resources functions, including recruiting, selecting, training, and counseling employees; help develop and implement personnel policies; and assist with Salary Board preparations.
• Prepare and monitor court budgets, approve budget amendments and court expenditures, and directly supervise the Fiscal Assistant.
• Prepare and edit payroll records.
• Direct jury management operations, including excusal and deferral requests; monitor juror utilization; address juror complaints; and collaborate with County IT on automated jury systems.
• Implement and maintain the Court’s Americans with Disabilities Act (ADA) compliance and Language Access Plans.
• Oversee the Court’s Right-to-Know request process.
• Develop and maintain databases for monthly statistical reports, custom analytics, and required monthly AOPC filings.
• Update attorney records in the criminal system.
• Serve as a liaison with County Information Technology to advance court technology and maintain computer files.
• Coordinate video hearing schedules with county and state correctional facilities and the State Parole Board.
• Supervise court reporters, coordinate coverage, and maintain monthly courtroom calendars.
• Oversee transcription services for preliminary hearings, mental health proceedings, Children's Bureau hearings, and divorce masters.
• Serve as a liaison to court-related departments and outside agencies regarding program changes and procedural updates.

Benefits

• Comprehensive low-cost medical, dental, vision, and prescription plans for employees and eligible family members starting on the first day of employment.
• 13 paid holidays.
• 12 paid sick days per year.
• 12 or more paid vacation days per year.
• Salary increases.
• Employee assistance programs.
• Retirement plans.
• Healthcare flexible spending account.
• Six weeks of paid parental leave for eligible employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior