Deputy District Clerk

Cooke County Texas•Gainesville, TX

1d•Onsite

About The Position

Cooke County is seeking a reliable, detailed oriented and motivated individual for the position of part-time Deputy District Clerk. This position is responsible for learning and performing the duties associated with case management software activities of criminal, civil and family cases from the initial filing to final disposition of cases for the District Court. Requires someone who enjoys working in a structured, deadline oriented, constantly changing and fast-paced environment. Must have receptionist skills and the ability to prioritize and multi-task, while working independently performing day-to-day clerical and administrative duties. Must learn and apply many procedures and statutes and pay close attention to detail to ensure accuracy of work.

Requirements

High school diploma
Knowledge of general office procedures, preferably in a legal setting
Ability to effectively communicate verbally and in writing
Skilled in operation and use of office equipment
Knowledge of standard software applications
Confidentiality regarding matters in this office is mandatory

Nice To Haves

Receptionist skills
Ability to prioritize and multi-task
Ability to work independently
Ability to learn and apply many procedures and statutes
Close attention to detail to ensure accuracy of work

Responsibilities

Interacts with judiciary, department heads, elected officials, other County staff and the general public to resolve problems, provide information and communicate ideas.
Researches, develops and generates data and reports.
Executes passport applications according to guidelines as outlined by the US Department of State.
Receives and reviews incoming documents to determine conformity to court procedures, laws and rules.
Routes documents to proper offices.
Records and scans incoming documents, case proceedings and dispositions into the Court's case management system.
Processes court orders, notices and reports in accordance with business practices and established procedures.
Receives and records all fees, fines, bonds, or other receipts submitted to the District Clerk's Office.
Receives, answers and routes telephone calls to appropriate parties.
Provides assistance to the public in their requests for information.
Learns court procedures and rules.
Ensures quality of court records by reviewing files and monitoring various reports so that the Court's records are maintained accurately and timely.
Regular attendance and proper courtroom dress attire are considered essential responsibilities of this job.