Deputy District Clerk, Sr.

Brazoria County•Texas 77515, TX

1d•Onsite

About The Position

Under limited supervision, prepares court orders, maintains paperwork flow, and processes court orders in the District Clerk's office. This role involves preparing court orders for defendants' signatures after judgment, processing them by receiving them from attorneys or the public, reviewing them, and forwarding them to judges. The position also involves typing court orders to the docket sheet, posting to the computer, and notifying appropriate parties. Additionally, it includes processing indictments from the Grand Jury, maintaining court files, creating, maintaining, and closing out cases, and overseeing the storage and retrieval of criminal files. The role also entails issuing legal documents like bench warrants and subpoenas, processing jury calls, posting and imaging mail, assisting court personnel and the public with research, answering phones, receiving payments, and staying updated on relevant laws and procedures.

Requirements

High school diploma or equivalent
Two years of related experience
Knowledge of county and state legal principles, practices, and procedures regarding the court system.
Knowledge of state statutes and codes.
Knowledge of code procedures.
Knowledge of legal practices and procedures.
Knowledge of legal terminology.
Knowledge of court settings.
Knowledge of principles and practices of effective employee supervision.
Knowledge of department policies, procedures, and regulations covering specific areas of assignment.
Skill in communicating effectively, both orally and in writing.
Skill in establishing and maintaining cooperative working relationships with managers, supervisors, employees, external public agencies and organizations, and the general public.
Skill in using initiative, discretion, and decision making within established procedures, guidelines, and rules.
Skill in defining problems, collecting data, establishing facts, and drawing valid conclusions.
Skill in performing effectively under stressful working conditions.
Skill in developing effective work teams and providing effective customer service.
Skill in multi-tasking.
Skill in operating a personal computer and various software applications, including word processing and spreadsheets.
Typing 30 WPM.
Valid Texas Driver’s License.

Nice To Haves

An equivalent combination of education, training, and experience as determined by Human Resources.

Responsibilities

Prepares court orders for defendants’ signature after judgment is rendered.
Processes court orders by receiving orders from attorneys or the public, reviewing orders, and forwarding to the appropriate judge for signature.
Types court orders to docket sheet, posts to computer, and notifies appropriate parties.
Processes all indictments from Grand Jury by receiving documents and setting them up on Criminal Case management system.
Maintains court files such as filing, changing attorney names, and making docket sheet entries.
Creates, maintains, and closes out cases.
Oversees storage and retrieval of criminal files.
Issues bench warrants, subpoenas, capias, and other legal documents ordered by the Court.
Processes jury calls and reschedules jurors; prepares jury panels and provides jurors with necessary documentation.
Posts and images all incoming mail and documents.
Assists court personnel, customers, and other government entities in research and other matters pertaining to the District Clerk’s office.
Answers phones and assists customers; receives payments, provides receipts, and balances till.
Remains aware of all laws and changes in laws, procedures, and requirements which apply to courts and judicial proceedings pertaining to the District Clerk's office.
Attends and participates in staff meetings and conferences as required.
Performs other duties as assigned.