Deputy Director - Finance/Administration (Open Until Filled)
About The Position
The Deputy Director – Finance/Administration provides executive-level leadership, oversight, and coordination of the Pawnee Nation’s financial and administrative functions under the direct supervision of the Executive Director. The role supports effective management of financial resources, administrative systems, personnel management processes, organizational policies, and internal controls across assigned departments and programs. The Deputy Director advises the Executive Director on financial and administrative matters and helps implement priorities and directives established by the Pawnee Business Council. The position works closely with the Executive Director, Department Directors, Finance, Planning, Information Technology, Legal Counsel, and other executive leadership personnel. It oversees assigned administrative leaders, supports governmental budgeting and financial oversight, and promotes accountability, fiscal responsibility, compliance, operational efficiency, and effective administration. The Deputy Director exercises authority delegated by the Executive Director and does not independently approve unbudgeted expenditures, execute contracts, establish governmental policy, or take personnel actions reserved to other officials without authorization.
Requirements
- Bachelor’s degree in Business Administration, Public Administration, Finance, Accounting, Management, or a closely related field, or an equivalent combination of education and substantial relevant executive management experience.
- At least five years of progressively responsible management experience, including financial, administrative, or governmental operations.
- Demonstrated experience supervising managers, directors, or professional staff.
- Experience with organizational budgeting, financial administration, personnel management, and administrative compliance.
- Knowledge of financial controls, procurement practices, and organizational policies.
- Strong leadership, analytical, communication, and problem-solving skills.
- Ability to manage confidential information and exercise sound executive judgment.
- Maintain a valid driver’s license and meet applicable employment requirements.
Nice To Haves
- Master’s degree in Business Administration, Finance, or a related discipline.
- Seven or more years of senior management or executive leadership experience.
- Experience in tribal government administration or governmental financial management.
- Knowledge of federal Indian programs, federal grants, governmental auditing, and regulatory compliance.
- Experience managing multiple administrative departments or large organizational budgets.
- Experience developing administrative policies, strategic plans, and organizational performance systems.
- Understanding of tribal sovereignty, governmental accountability, and Pawnee Nation priorities.
Responsibilities
- Assist the Executive Director in administering and managing Pawnee Nation governmental operations.
- Provide direct supervision, leadership, and oversight to assigned Department Directors and administrative management personnel.
- Implement administrative priorities, policies, and directives established by the Executive Director and Pawnee Business Council.
- Evaluate administrative processes and recommend organizational improvements, performance expectations, and accountability measures.
- Promote collaboration and communication among departments and programs; represent the Executive Director in administrative matters when authorized.
- Work with the Finance Director to monitor budgets, expenditures, financial reporting, and fiscal performance.
- Coordinate annual budget development with Department Directors and the Finance Department; review departmental budget requests and recommend actions to the Executive Director.
- Monitor financial performance, identify budget shortfalls and financial risks, and identify cost-saving opportunities.
- Support financial policies, internal controls, fiscal accountability, audit preparation, corrective action plans, and financial compliance.
- Communicate significant financial concerns promptly to the Executive Director and support responsible management of tribal, federal, state, and other funding sources.
- Provide executive oversight of procurement procedures, purchasing controls, administrative workflows, contracts, and vendor relationships.
- Ensure assigned departments follow procurement and contracting policies and recommend improvements to approvals, documentation, recordkeeping, and accountability.
- Support implementation and use of administrative technology and information systems; coordinate with Information Technology regarding administrative systems, cybersecurity governance, and technology needs.
- Identify opportunities to streamline administrative processes and improve efficiency.
- Coordinate with Finance, Planning, and Department Directors on compliance with financial and administrative grant requirements and significant reporting obligations.
- Assist in reviewing audit findings, compliance deficiencies, and corrective action plans; promote sound internal controls and appropriate segregation of duties.
- Work with Legal Counsel and other appropriate personnel regarding administrative compliance and organizational risk; elevate significant concerns to the Executive Director.
- Perform other related duties as assigned by the Executive Director.
- Attend evening and weekend meetings and travel as needed.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
