Deputy Digitization Lead
About The Position
The Deputy Digitization Lead will provide project management and operational leadership support for a team of Digitization Analysts working on a large federal records digitization and modernization initiative. The role partners closely with the Workstream Lead to plan, coordinate, monitor, and deliver project activities while meeting quality, schedule, and client expectations. The position supports day-to-day workstream execution, translates client objectives into schedules and deliverables, tracks progress and risks, and oversees resource utilization. It leads and coordinates analysts, subject matter experts, and vendor resources; engages with client stakeholders and leadership; and prepares project reporting, briefings, and documentation. The Deputy Digitization Lead also supports risk and quality management, continuous improvement, and vendor delivery oversight.
Requirements
- Bachelor's degree in Business Administration, Management, Project Management, Public Administration, Information Technology, Communications, or a related field.
- 10 or more years of experience in project management, program management, management consulting, business operations, or a related field.
- Experience in a leadership role with responsibilities equivalent to a Manager or Senior Manager.
- Demonstrated experience leading or supervising professional staff.
- Proven success managing complex projects involving multiple stakeholders, competing priorities, and cross-functional dependencies.
- Advanced proficiency with Smartsheet, Microsoft Project, or comparable project management tools.
- Strong knowledge of project and program management, schedule management, resource management, risk and issue management, dependency management, change management, and status reporting.
- Experience developing executive-level reports, briefings, and presentations.
- Excellent written, verbal, presentation, and client-facing communication skills.
- Strong analytical, organizational, and problem-solving abilities.
- Ability to obtain and maintain a Federal Public Trust or other suitability requirements as required by the client.
Nice To Haves
- Project Management Professional (PMP) certification.
- Advanced Smartsheet expertise, including dashboards, reporting, workflows, and resource management.
- Experience supporting Federal Government clients.
- Experience supporting technology modernization, data management, records management, or operational transformation initiatives.
- Experience coordinating multidisciplinary teams, vendors, and stakeholders.
- Experience supporting quality assurance, continuous improvement, or business process improvement programs.
Responsibilities
- Support the Workstream Lead with day-to-day planning, execution, coordination, and delivery of project activities.
- Translate client objectives and requirements into project schedules, milestones, assignments, and measurable deliverables.
- Develop and maintain project schedules using Smartsheet, Microsoft Project, or comparable tools.
- Track project progress, dependencies, risks, issues, action items, and milestones.
- Monitor resource utilization and workload distribution across team members.
- Lead and coordinate Digitization Analysts, subject matter experts, and vendor resources; establish expectations and performance standards; balance workloads; and provide guidance and coaching.
- Coordinate between project teams, leadership, and client stakeholders; facilitate meetings, planning sessions, briefings, and schedule reviews; and present updates, recommendations, risks, and mitigation strategies.
- Maintain dashboards, status reports, milestone trackers, and project logs; prepare executive briefings, presentations, work plans, and client-ready deliverables; and document decisions, action items, owners, and due dates.
- Identify and manage risks, issues, dependencies, resource constraints, and schedule impacts; develop mitigation plans and escalate concerns as appropriate.
- Review project deliverables for quality, consistency, accuracy, and client readiness, and support continuous improvement and operational excellence initiatives.
- Coordinate digitization and scanning vendors, monitor vendor performance against schedules and expectations, and facilitate issue resolution.
Benefits
- Competitive compensation and benefits package.
- Professional growth and leadership development opportunities.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
