Deputy Court Clerk

City of Wylie•Wylie, TX

1d•Onsite

About The Position

The City of Wylie Municipal Court is seeking a Deputy Court Clerk. The selected applicant will maintain court records, assist the Judge and Prosecutor, assist customers on the telephone and in person at the cashier's window, implement office procedures and does related work as required. Works as part of a team. Supervision is provided by the Court Administrator.

Requirements

High School Diploma or equivalent.
Four years general business and clerical experience involving customer contact and fiscal responsibility.
Completion of National Incident Management System (NIMS) training courses as outlined by Emergency Management after hire.

Nice To Haves

A desirable candidate has a working knowledge of court operations, policies and procedures.
Level I of the Municipal Court Clerk Certification through the Texas Municipal Courts Education Center (TMCEC) or the ability to obtain this certification within two years of employment.

Responsibilities

Provides customer service to citizens, defendants, parent/guardians of defendants, and other parties by phone and in person, i.e. answers questions, takes payments, sets court dates, enters information in computer, prepares payment plans, receives required and/or court ordered documents such a copies of insurance, motor vehicle registration receipt, driving record, etc.
Reviews documents presented to the court for authenticity, accuracy and appropriate judicial action.
Calculates, collects, and processes fines, fees and court costs, based on judicial orders, for misdemeanor violations related to state law and city ordinances.
Receives payments for Municipal Court fines and fees as well as cash bond payments in the form of cash, check, money order, and credit card.
Assists citizens with information regarding the entire municipal court process, with general information about the City and its services, and directs inquiries to the appropriate department.
Prepares cases for court, processes judgments and dispositions, and enters case information into the court software system.
Assists Judge and court personnel in the courtroom as needed, including operating recording software for court of record requirements.
Prepares and maintains court files, both manual and computerized, including data entry and digital imaging.
Assists with research and interpretation of judicial orders.
Reviews court files for compliance, processes cases in accordance with legal requirements, and prepares documentation for judges and prosecutors, including warrant of arrest.
Runs routine reports from the court software system.
Generates correspondence and documentation to defendants and attorneys related to court case files such as court summonses, letters, promises to appear, document receipts, etc.
Processes administrative dismissals for customers based on standing orders issued by the Presiding Judge.
Reviews work for accuracy and completeness.
Processes incoming and outgoing mail, and internet transactions for adjudication.
Communicates effectively and courteously with customers and other City employees.
Performs as a responsible steward of the public trust and strives for excellence in public service, enhancing the quality of life for all.
Acts in a civil, respectful manner at all times to management, co-workers and others.
Knowledgeable about the entire municipal court process.
Other duties may be assigned.