Deputy Clerk

State of North Carolina•Person County Courthouse Person, NC

8d•$36,315 - $58,740•Onsite

About The Position

The Office of the Clerk of Superior Court, Person County, seeks an individual to serve in the position of Deputy Clerk in the legal system of North Carolina. Deputy Clerks perform specialized clerical and administrative work in a Clerk of Superior Court office that involves interacting with the public, processing initial filings, continuances, judgments, and maintaining case documentation. Civil deputy clerks perform specialized clerical and administrative work in a clerk of superior court office that involves processing a variety of civil matters including small claims, district or superior court, including initial filings, continuances, and judgments. In the largest offices work may be specialized and involve processing a phase of a civil case such as the initial filing, continuances or judgments for one or more areas of civil district court including small claims, divorce, child custody, child support, or juvenile cases. In the smallest offices work may involve processing all phases and areas of civil cases. Work involves providing information to the public, attorneys, and others on civil forms and procedures, establishing and maintaining hard copy and electronic files, and reviewing and processing documents related to assigned cases.

Requirements

High school diploma or equivalent.
Minimum of 18 years of age.

Nice To Haves

Person County residents preferred.
Professional experience working in a courthouse or law office.

Responsibilities

Discusses and explains court rules and procedures to attorneys, the public, and others by phone or in person.
Identifies and provides applicable forms and written instructions without providing recommendations as to any specific course of action.
Reviews filings (complaints, petitions, affidavits) to identify issues and parties involved.
Issues subpoenas if applicable.
Establishes and maintains case file (e.g., date-stamping, assigning a file number, issuing a summons, collecting filing fees, etc.) which includes a hard copy and data entry into the Civil Case Processing System (VCAP).
Completes cost sheets (indigent may require additional forms) and directs parties to cashiering to pay required fees.
Processes a variety of judgments and enters into VCAP.
Processes writs of execution which include principal, court costs, interest, and fees.
Processes Notice of Right to Claim Exemptions.
Processes upset bids, if applicable.
Prepares and sends notices to appropriate parties.
Issues subpoenas on request.
Assists public with access to files; answers questions from public, attorneys, and others; pulls and re-files case files; provides guidance on procedures while not offering legal advice; and makes copies upon customer request.
May assign customers a copy-key (HECON) to make copies themselves, if requested.
Prepares files for destruction in accordance with Rules of Recordkeeping.
Calendars cases for small claims and district court; assigns court room and date.
Audits various VCAP reports (e.g., new filings, judgments, etc.); reports errors to appropriate staff for corrections.