Deputy Clerk

MCJC•Dayton, OH

9d•Onsite

About The Position

Performs clerical tasks related to the recording, processing and filing of case files and documents. Employees assigned to this classification may be assigned other areas of responsibility, and may be required to assist in performance of other Court Services’ responsibilities at the discretion of the Court Services’ Supervisors or Director of Court Services, including responsibilities that support the efficiencies of the Case Management Office and Clerk’s Offices. Understands general legal requirements and processes for juvenile, civil, and criminal cases.

Requirements

High school diploma, GED or equivalent, with one year related experience in operating a computer and data entry.
Demonstrable ability to analyze legal documents and enter data according to court process.
Must be able to type 40 wpm.
Ability to document identity and employment eligibility within three (3) days of original appointment as a condition of employment in compliance with Immigration Reform and Control Act requirements.
Knowledge of Court procedures and process; general office practices; data entry; legal terminology.
Ability to generally evaluate and understand legal terminology; interpret and record data accurately; work alone on most tasks; arrange items in numerical, alphabetical chronological and subject order.
Skill in operation of computer; data entry; categorizing information; general typing; application of job software programs; proofing and correcting inputting errors / scanned documents.

Responsibilities

Enters data into computer.
Reviews documents, records and forms and processes in accordance with court procedures.
Enters demographic information pertaining to juvenile, or adult misdemeanor cases, new referrals filed by Children Services, SEA, private attorneys and/or citizens filing pro se.
Translates information on returns of service, citations, motions, notices and enters into the court case management system.
Identifies and sets hearing dates, prepares service.
Logs papers to be served.
Sorts data and organizes documents and other material into numerical, alphabetical, chronological or subject order.
Prepares files, and completes scanning of documents filed.
Answers telephone and takes messages.
Time stamps and affixes Court seal.
Makes certified copies.
Accepts filing fees and generates computer receipts.
Manages a cash drawer, making change, applying credit cards, etc.
Types, distributes and processes court forms, records, and other documents.
Stuffs envelopes for the court correspondence and enters certified mail.