Deputy Clerk (5 Vacancies)

Cameron County•Brownsville, TX

1d•Onsite

About The Position

Performs clerical work in administrative support of assigned County Clerk department. Duties include records management in the proper storage and retrieval of records. Positions in this class perform routine clerical support and identify needed corrective actions to resolve discrepancies; answer questions; and maintain documents and records.

Requirements

High School Diploma or GED
two (2) years of experience performing clerical and/or administrative support work in civil or criminal fields including at least one (1) year in a County Clerk's Office
any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.
Tasks require the ability to exert medium physical effort in medium work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of medium weight (20-50 pounds).
Tasks may involve extended periods of time climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing, and repetitive motion at a keyboard or work station.
Some tasks require the ability to perceive and discriminate sounds and visual cues or signals.
Some tasks require the ability to communicate orally.

Responsibilities

Answers telephone, redirects incoming phone calls and takes messages; drafts correspondence, memoranda, etc., for the supervisor's signature/response; transmits information to county departments as needed.
Review and accept e-filings for official records following the recording requirements; records and files mark documents presented for recording that meet the recording standards; conducts searches and issue certified or non-certified copies of documents filed as Official Records as requested.
Provides services related to recording and filing of documents in either the Administrative or Judicial Building; prepares documents for microfilming or scanning according to procedures established; enters and verifies data into Computer System to create or update records, generate forms or reports from data.
Collects fees, fines, and court costs and issues receipts; interviews and underwrites terms for payment of fines and court costs; prepares and sends out collection notices; enters daily collection memos into database; monitors payment activity and post payments to database
Provides assistance and information to employees, managers, vendors, citizens, local businesses, and/or and other interested parties regarding assigned Court Records functions; serves as liaison between supervisors, vendors, and other departments in regards to department policies and activities.
Explains policies and procedures.
Performs other related duties as required.